Administrative Assistant
SAFY of America is dedicated to preserving families and securing futures, providing various services for children and families. The Human Resource Administrative Assistant will manage personnel-related tasks, support the People Operations department, and assist with HRIS data entry and electronic file management.
Responsibilities
- Coordinates and manages the administrative needs for the People Operations Department and assists the team with various projects
- Managing the tracking, follow up and electronic filing of all new hire paperwork
- Manage electronic employee records and maintain, update and audit internal employee files ensuring information is accurate, up‐to‐date, and comprehensive
- Ensure all new hires complete the required 1-9 Verification documentation in a timely manner
- Performs pre‐employment onboarding and candidate communication activities such as but not limited to background checks and completing any internal documentation
- Draft offer letters, communicates important employment information
- Responsible for internal communication regarding new hires, terms, and other employee updates
- Responsible for assisting with compliance and contractual audits
- Evaluate and recommend process improvements for improving data quality and process efficiencies
- Navigation, reporting and basic troubleshooting in HRIS
- Sensitive and responsive to the cultural differences of staff, SAFY youth, foster parents and external vendors
- Other duties or special projects as assigned
Skills
- High school diploma or equivalent required
- Minimum 1-2 years of relevant work experience required
- Strong attention to detail and accuracy and ability to multi-task
- Ability to work calmly and effectively under pressure
- Strong organizational skills to prioritize workload
- Excellent communication and customer service skills, both oral and written
- Ability to maintain a high level of confidentiality and sensitivity of information and exercise good judgment and discretion in handling and disseminating information
- Higher education and/or applicable experience preferred
- Knowledge of Microsoft, ADP Workforce Now, learning management systems and other online systems is helpful
Benefits
- 401(k) Retirement plan with company match
- On demand access to earned wages through Zayzoom
- Employee Assistance Program with 6 free visits per year
- First Stop Health – A virtual Healthcare benefit
Company Overview