Administrative Assistant (6-month contract)

We are looking for an Administrative Assistant to support our Scottsdale office. This is a 6-month contract position to start, with the potential opportunity to convert to full-time basis based on performance and business needs. The schedule for this role is 100% in-office from 7:30AM to 2:30PM Local Time, Monday through Friday. The suggested hourly rate for this position is between $24/hour and $28/hour based on years of experience and internal equity. The Administrative Assistant will contribute and support the company towards its exponential growth. This individual thrives in a fast-paced environment and maintains a positive outlook regardless of what the day brings. This individual also provides personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information. Primary Responsibilities: ? The position requires predominant front reception desk presence while managing day-to-day office activities. ? Greet and welcome clients by providing exemplary customer service. ? Maintain visitor log to ensure security of the office. ? Provide administrative and clerical support to relieve department managers or staff of administrative details. ? Manage cleanliness, availability, and organization of office supplies and kitchenette necessities (Daily Task). ? Manage office lunches, as Admin for the Foodja office lunch program. With special meetings on-site, would need to order catering for the teams. ? Help coordinate requests and client meetings with staff when required. ? Answering, screening, and forwarding incoming phone calls. ? Performing other clerical tasks such as filing, shredding, photocopying, and faxing as needed. ? Providing basic and accurate information to guests and employees through multiple communication channels. ? Coordinate and assist with planning internal and external events. ? Overseeing and managing all communication with vendors, distribution, and shipment services to the corporate office. ? Maintaining safety and hygiene standards of the reception area. ? Handling queries and complaints via phone, email, and general correspondence. ? Managing meeting room availability. ? Partner with Human Resources for on-boarding and separation processes including preparing desks, managing office access, and updating office organization. ? Manage relationship with real estate company to coordinate building maintenance, building emergency management and parking spots. ? Manage marketing materials and swag with shipment requests. ? Run errands/deliveries as needed. ? Assisting the Lead Executive Assistant with scheduling, calendar, travel and events as needed. ? Other duties as assigned and related to the nature of this role and company initiatives. Requirements: Education: ? High school diploma or equivalent experience and above is required. A Bachelor?s degree is preferred. Experience: ? 3+ years of experience in an administrative function required. ? Proficient in Microsoft office Suite. ? Knowledgeable with managing office equipment (printers, phone systems, printers, fax machines). ? Superior customer service and telephone etiquette is required. Travel experience a plus. Talents and Desired Qualifications: ? Present a professional appearance (attire, work area, communication both written and verbally etc.). ? Excellent organizational and communication skills both written and verbally. ? Able to multi-task and is a detail oriented. ? Ability to exhaust resources when troubleshooting opportunities is needed. ? Excellent time-management skills and ability to prioritize. ? Able to develop good customer relations by listening and understanding needs and providing the right solutions. ? Collect the necessary information to make a sound decision based on facts and available resources. ? Ability to thrive and adapt in a fact paced environment, along with being able to adjust approach quickly and effectively to changing circumstances and new priorities. ? Reliable transportation required. ? Ability to lift up to 25 lbs as required based on business needs. Apply Job!