[Remote] Operations & Finance Manager

Note: The job is a remote job and is open to candidates in USA. Evermore For All is a nonprofit dedicated to improving the lives of bereaved individuals through research and social change. The Operations & Finance Manager will provide essential administrative and financial operations support, ensuring the organization maintains financial rigor and well-organized systems during a pivotal growth period.

Responsibilities

• Coordinate Board and executive team meetings, including scheduling, materials preparation, agenda setting, minute-taking, and follow-up
• Maintain accurate, confidential organizational records, databases, and shared files with version control and access protocols
• Respond to general inquiries via phone and email, routing appropriately to leadership or program teams
• Assist with program and event coordination, including vendor communications and attendee logistics
• Support grant-related reporting, documentation, and compliance deadlines as directed by leadership
• Maintain Evermore’s donor management system with accurate, current contact information
• Other duties as assigned to support organizational operations
• Collect, categorize, and upload all receipts and expenses to the tracking system within 48 hours of incurrence
• Process 1099 contractor and vendor invoices, verifying deliverables against contracts and matching invoices to purchase orders before forwarding to the Executive Director for approval
• Maintain a current list of all outstanding invoices and payments due; provide weekly summaries to leadership for cash flow planning
• Process routine vendor invoices, reimbursement requests, and check requests; coordinate with the accounting team on GL coding and reconciliation
• Maintain a centralized contract registry for all 1099 contractors, vendors, and service providers; ensure all agreements are signed before work begins; track contract milestones and deliverables; flag scope changes or budget variances immediately

Skills

• 2–3 years of administrative or office support experience, preferably with nonprofit organizations or small teams
• Demonstrated experience processing invoices, tracking expenses, and supporting financial administration
• Experience managing contracts, vendor agreements, or legal file systems
• Proven ability to manage calendar logistics, prepare meeting materials, and take accurate minutes
• Highly organized and detail-oriented, with experience handling confidential and sensitive information
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, Google Workspace, and comfort learning new software systems
• Self-directed and able to manage multiple competing priorities independently
• Experience working with multiple 1099 contractors or vendors simultaneously
• Experience with platforms such as QuickBooks, Bill.com, and CRM systems
• Nonprofit financial management or grant administration experience
• Event planning or program coordination experience

Benefits

• Part-time, 1099 contract position
• 15–25 hours per week
• Primarily remote with flexibility for in-person meetings and Board events

Company Overview