Coordinator Recruitment Administration
AMS is a global, inclusive, and innovative company that designs and delivers talent strategies for leading organizations. They are seeking a Coordinator Recruitment Administration to provide efficient administrative support to the recruitment process, acting as the main point of contact for queries and managing various administration activities.
Responsibilities
- Oversees account-specific administration activities such as job posting, interview scheduling, help desk support, applicant tracking system updates, and pre-employment screening or reference checks initiation or verification
- Managing various ad-hoc administration activities to support the effective running of the recruitment process
- Collaborating on or completing daily, weekly, monthly, and quarterly reports accurately as required within the set deadlines
- Building and maintaining strong working relationships between all parties including recruiters, hiring managers, vendors (e.g., PEs vendor), and other account stakeholders
- Ensuring stakeholders are continually appraised and updated on the relevant processes
- Management of day-to-day queries relating to their area of responsibility, ensuring all are dealt with in an effective and timely manner and escalated where necessary
- Participating in continuous improvement implementation within the immediate team
- Fully utilizes technology and other rollouts and changes implemented to the team
Skills
- Demonstrate experience coordinating and hosting virtual hiring and recruitment events, including partnerships with platforms such as Indeed
- Apply strong administrative expertise, supporting recruitment operations with accuracy, organization, and attention to detail
- Conduct audits and compliance reviews effectively, ensuring data integrity and adherence to established processes
- Manage onboarding activities, delivering a seamless experience for candidates and stakeholders
- Exhibit strong communication and organizational skills, effectively coordinating multiple priorities and activities simultaneously
- Build and support hiring events, managing logistics, scheduling, and stakeholder engagement from planning through execution
- Leverage exposure to Pharma environments, applying industry-specific knowledge to recruitment and onboarding activities
- Manage high-volume administrative workloads, ensuring timely and accurate delivery of recruitment support services
- MS Office - proficiency level 2
- Growth Mindset - proficiency level 2
- Focuses on self-development - proficiency level 2
- Acts Proactively and At Pace – proficiency level 2
- Accepts and Adapts to Change – Proficiency Level 2
- Perseverance - proficiency level 3
- Follows Processes and Guidelines - proficiency level 2
- Attention to Detail – proficiency level 3
- Manages Priorities - proficiency level 1
- Service Excellence - proficiency level 2
- Effective Communication - proficiency level 2
- Partnering with Colleagues - proficiency level 2
- Stakeholder Partnering - proficiency level 1
Benefits
- Medical/Rx, Dental, Vision, Spending Accounts, Life, Disability, Voluntary Benefits, 401(k), Paid Holidays/Vacation/Sick Time, Paid Parental Leave, Performance Bonus
- Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
- Growth and development focused on your strengths
- A team that values being Passionate, Bold, and Authentic
- Supportive communities such as our Employee Resource Groups (ERGs)
Company Overview