Legal Administrative Assistant
Ropes & Gray is a preeminent global law firm recognized for its leading practices in various legal areas. They are seeking a Legal Administrative Assistant to provide administrative support to a team of attorneys and paralegals, including managing logistics for meetings, coordinating travel arrangements, and maintaining effective relationships with internal stakeholders.
Responsibilities
- Develops and maintains effective relationships with internal stakeholders
- Coordinates travel arrangements, including booking flights, hotels, and transportation
- Processes invoices and expense reports
- Supports the clean-up of diary entries according to client guidelines; transfers time to appropriate matters as necessary
- Manages and coordinates logistics for meetings or events
- Provides general administrative support, such as photocopying, scanning, and filing documents
- Handles incoming and outgoing mail and packages
- Collaborates with other departments and team members on various projects
- Assists in the coordination of special projects and initiatives as assigned
- Demonstrates technical proficiency in MS Office (Word, Excel, PowerPoint and Outlook) applications
- Maintains confidentiality and handling sensitive information with discretion
- Is proactive, resourceful, and adaptable to handle unexpected tasks and challenges
- Executes work with a high degree of precision and accuracy
Skills
- College degree or equivalent
- Expert proficiency with the MS Office (Word, Excel, PowerPoint and Outlook) applications
- Strong organizational skills that reflect ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail
- Strong interpersonal skills and the ability to build relationships with internal and external lawyers, staff and clients
- Expert communication skills
- Proactive approach to problem-solving and strong decision-making capability
- Experience working in a law firm, professional services organization, or customer service capacity
Benefits
- Comprehensive health and well-being benefits
- Personal and professional development
- Career growth opportunities
- A collegial and supportive culture
- Discretionary bonus based on performance
Company Overview
Company H1B Sponsorship