Administrative Assistant (East Region)

Legends Global is the premier partner to the world's greatest live events, venues, and brands. The Administrative Assistant will provide administrative support to senior leadership for the East region, managing communications, coordinating meetings, and ensuring administrative duties and deadlines are met.

Responsibilities

• Manage calendars, schedule and coordinate meetings
• Draft and format internal communications, memos and meeting notes
• Prepare reports, presentations, agendas, and correspondence
• Track action items and coordinate timely follow-up
• Coordinate internal and external meetings, including logistics and materials
• Complete general administrative tasks as requested
• Support in project work and initiatives
• Send reminders, updates and follow-up emails to ensure timelines and tasks remain on track
• Circulate meeting materials, agendas and notes
• Facilitate meetings as requested and minute take
• Maintain confidential records and sensitive information
• Travel as requested to attend in-person meetings
• Arrange travel and itineraries as requested
• Managing corporate partner tickets and ticketing/reservation platforms
• Practice safe work habits and complete company safety and general compliance training
• Maintain a pleasant and collaborative attitude towards co-workers, and management
• Adhere to the Legends Global company policies
• Complete other duties assigned by management

Skills

• Attention to detail
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Able to demonstrate flexibility and quickly adapt to changes
• Ability to prioritize
• Ability to be self-motivated and work independently and work well as a team player
• Problem solving skills
• Experience in an administration focused position required
• Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) experience required
• Experience supporting senior executives ideal

Benefits

• Medical
• Dental
• Vision
• Life and disability insurance
• Paid vacation
• 401k plan

Company Overview