Talent Acquisition Onboarding Coordinator
Westgate Resorts is the largest privately held timeshare company in the world, committed to creating a supportive workplace for its team members. The Talent Acquisition Onboarding Coordinator is responsible for managing the onboarding process for new hires across multiple properties, ensuring compliance and a positive candidate experience from offer acceptance through orientation.
Responsibilities
- Manage end-to-end preboarding for 15-25+ hires across multiple resort properties and departments in a fast-paced, high-volume environment
- Conduct new hire welcome calls and provide clear onboarding instructions prior to Day One
- Process background checks, drug screenings, I-9 verifications, E-Verify, ADP documentation, and all compliance paperwork
- Monitor vendor systems including Sterling, First Advantage, and DocuSign to ensure timely clearance
- Confirm work authorization and clearance prior to New Hire Orientation
- Maintain accurate new hire trackers, personnel records, and digital files in ImageQuest and HR/TA systems
- Partner weekly with recruiters and hiring managers to provide real-time status updates and resolve onboarding issues
- Support internal transfers and ensure smooth transition between departments
- Ensure strict compliance with federal, state, and company HR policies and Drug Free Workplace procedures
- Meet service level expectations with exceptional attention to detail, confidentiality, and accuracy
Skills
- High school diploma required
- Bilingual English and Spanish required
- 1–2 years experience in onboarding, HR coordination, talent acquisition support, or high-volume administrative processing
- Strong organizational skills, discretion, and ability to manage multiple deadlines simultaneously
- Excellent written and verbal communication skills
- Ability to work as a team as well as independently
- Associate degree preferred
- Experience with SmartRecruiters (ATS), ADP, DocuSign, Sterling or First Advantage preferred
Benefits
- Comprehensive health benefits – medical, dental and vision
- Paid Time Off (PTO) – vacation, sick, and personal
- Paid Holidays
- 401K with generous company match
- Get access to your pay as you need it with our Daily Pay benefit
- Family benefits including pregnancy, and parental leave and adoption assistance
- Wellness Programs
- Flexible Spending Accounts
- Tuition Assistance
- Military Leave
- Employee Assistance Program (EAP)
- Life, Disability, Accident, Critical Illness & Hospital Insurance
- Pet Insurance
- Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.)
- Advancement & development opportunities
- Community Involvement Programs
Company Overview