Accounts Payable Specialist

Family & Children’s Agency (FCA) is a nonprofit human service organization committed to increasing the social and emotional well-being of clients throughout Fairfield County. The Accounts Payable Specialist is responsible for managing the organization’s accounts payable functions, overseeing invoice processing, and ensuring accurate financial operations.

Responsibilities

• Receive, review, and sort invoices and bills
• Enter and maintain accurate data in the Accounts Payable system
• Assign correct vendor codes and general ledger account numbers
• Coordinate invoice approvals with supervisors and authorized staff
• Prepare weekly accounts payable lists and prioritize payments
• Process and distribute payments accurately and on time
• Complete payments via check, ACH, phone, and online methods
• Review payment processing for accuracy and compliance
• Identify, reconcile, and resolve accounts payable discrepancies
• Maintain accurate vendor and consultant records for year-end 1099 reporting
• Organize and maintain paid, open, and prior fiscal year files
• Prepare and review monthly accounts payable aging reports
• Run monthly financial reports, including journal checks and prepaid expenses
• Meet established deadlines while ensuring accurate coding and timely payments
• Assist with weekly cash deposits and prepare summary reports for management
• Support the Director of Finance with audits and required documentation
• Maintain an accurate and organized filing system
• Participate in agency performance improvement initiatives
• Perform additional administrative and finance-related duties as assigned

Skills

• High level of accuracy and attention to detail
• Strong organizational and time-management skills
• Proficiency in accounting and accounts payable software
• Effective written and verbal communication skills
• Ability to pass required background checks consistent with Connecticut law
• Eligibility to work in the United States
• Ability to comply with agency policies, safety procedures, and confidentiality requirements
• Bilingual English/Spanish is preferred
• Valid driver's license
• Access to a personal vehicle for regional and statewide travel

Benefits

• Generous employer contributions to our medical plans
• Continued education credits offered at no cost
• Annual tuition reimbursement stipend
• Employer paid Life & LTD policies
• FSA and Dependent Care
• 401K with a match
• Generous vacation and time off policy to include Martin Luther King Jr Day and Juneteenth
• Employee discounts to multiple organizations, events and your cell phone plan
• EAP program
• Paid for CEUs and clinical supervision
• Summer Fridays
• Employee appreciation events
• Wellness incentives and challenges

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