Administrative Coordinator Global Development - Thousand Oaks, CA

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. What you will do Let’s do this. Let’s change the world. In this vital role you will provide comprehensive and high-level administrative support to Executive Directors, Directors, and cross-functional teams within the Global Development Oncology Late Development organization. This role requires exceptional organizational skills, strong attention to detail, and the ability to handle multiple priorities in a fast-paced, dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities. Manage complex calendars and schedule meetings across multiple time zones (Outlook) for individual leaders and team functions Coordinate functional processes including invoicing, purchase orders, and vendor-related activities Arrange domestic and international travel and prepare corresponding expense reports Support development and formatting of slide presentations Perform general administrative duties, including maintaining distribution lists, contact lists, and organizational personnel records Organize and manage departmental administrative files and documentation Manage administrative aspects of relationships with external experts, vendors, and partners Plan and coordinate local and international meetings, including travel logistics, visitor arrangements, and accommodations Reserve and prepare meeting rooms, ensuring all logistics, equipment, and catering needs are met Organize and facilitate large on-site and off-site meetings Assist with special projects and initiatives as requested by Executive Directors and department leadership Maintain membership, subscriptions, and departmental dues Initiate and facilitate cross-functional meetings Manage timely registration for conferences, congresses, seminars, and internal events Provide backup administrative support to other department ACs as needed Additional Qualifications/Responsibilities We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is a solution oriented individual with these qualifications. Basic Qualifications: Associate’s degree and 2 years of administrative experience Or 2 years in a technical school setting with hands-on experience Or High school diploma / GED and 4 years of administrative experience Preferred Qualifications: Positive, proactive mindset with a solution-oriented approach Proficiency with Amgen systems, technologies, and platforms Polite, professional, and highly collaborative team player 5+ years of administrative support experience within Amgen, supporting large teams and varying leadership levels Strong written, verbal, and presentation communication skills Advanced proficiency in MS Excel, PowerPoint, Word, SharePoint, SAP, and Learning Management Systems Experience supporting remote staff Highly organized with strong problem-solving skills and the ability to work effectively across cross-functional teams Strategic thinker with the ability to anticipate needs and resolve logistical challenges Ability to thrive in a fast-paced, deadline-driven environment Demonstrated discretion and professionalism in handling confidential information What you can expect of us As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease. Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. . Salary Range 70,085.00 USD - 88,142.00 USD Apply tot his job Apply To this Job