Experienced Executive Assistant to Human Resources Department - Federation of Italian American Organizations of Brooklyn

Join Our Team: Supporting the Italian American Community in Brooklyn

The Federation of Italian American Organizations of Brooklyn is a vibrant and dynamic organization dedicated to serving the Italian American community in Brooklyn. As a respected leader in the community, we strive to make a positive impact through various initiatives and programs. We are now seeking an experienced and dedicated Executive Assistant to join our Human Resources department, playing a vital role in supporting our HR team and ensuring the smooth operation of our department.

About the Role

As the Executive Assistant in the Human Resources department, you will be the backbone of our HR team, providing administrative support, managing critical tasks, and ensuring the effective implementation of HR policies and procedures. This is an excellent opportunity to make a meaningful contribution to our organization while developing your skills and expertise in HR administration.

Key Responsibilities

• Administrative Support: Provide comprehensive administrative support to the HR team, including managing calendars, scheduling meetings, and handling correspondence.
• Recruitment Assistance: Assist with recruitment efforts by posting job openings, screening resumes, and coordinating interviews to ensure a seamless hiring process.
• Employee Records Management: Maintain accurate and up-to-date employee records, ensuring compliance with HR policies and procedures.
• Confidentiality and Discretion: Handle confidential information with discretion and professionalism, maintaining the highest level of integrity and confidentiality.
• HR Projects and Initiatives: Assist with HR projects and initiatives as needed, demonstrating flexibility and a willingness to take on new challenges.
• HR Policy Compliance: Ensure compliance with HR policies and procedures, staying up-to-date with changing regulations and best practices.

Essential Qualifications

To be considered for this role, you must meet the following essential qualifications:

• Minimum 3 Years of Experience: A minimum of 3 years of experience in an administrative role, preferably in an HR setting, is required.
• Microsoft Office Suite Proficiency: You must be proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent Communication Skills: Excellent communication and interpersonal skills are essential, with the ability to effectively interact with employees at all levels.
• Strong Organizational Abilities: Strong organizational and time-management abilities are critical, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Confidentiality and Discretion: You must be able to handle confidential information with discretion and professionalism.

Preferred Qualifications

While not essential, the following qualifications are highly desirable:

• HR Certification: Certification in HR, such as SHRM-CP or HRCI, is a plus.
• Experience in a Non-Profit Setting: Experience working in a non-profit or community organization is desirable.
• Bilingual or Multilingual: Proficiency in multiple languages is an asset, given our organization's commitment to serving the Italian American community.

Skills and Competencies

To succeed in this role, you will need to possess the following skills and competencies:

• Administrative Expertise: Strong administrative skills, including calendar management, correspondence, and record-keeping.
• Communication and Interpersonal Skills: Excellent communication and interpersonal skills, with the ability to build strong relationships with employees and stakeholders.
• Organizational and Time-Management Abilities: Strong organizational and time-management abilities, with the ability to prioritize tasks and manage multiple projects.
• Problem-Solving and Adaptability: Ability to problem-solve and adapt to changing circumstances, demonstrating flexibility and a positive attitude.
• Confidentiality and Discretion: Ability to maintain confidentiality and handle sensitive information with discretion.

Career Growth Opportunities and Learning Benefits

As a valued member of our HR team, you will have opportunities for career growth and professional development. You will be able to:

• Develop Your Skills: Develop your skills and expertise in HR administration, including recruitment, employee records management, and HR policy compliance.
• Gain Experience: Gain valuable experience working in a dynamic and fast-paced environment, with opportunities to take on new challenges and responsibilities.
• Build Your Network: Build your professional network, interacting with employees at all levels and developing strong relationships with stakeholders.

Work Environment and Company Culture

Our organization is committed to creating a positive and inclusive work environment, valuing diversity and promoting a culture of respect and empathy. As a member of our team, you will:

• Be Part of a Dynamic Team: Be part of a dynamic and passionate team dedicated to serving the Italian American community in Brooklyn.
• Enjoy a Collaborative Culture: Enjoy a collaborative and supportive work environment, with opportunities for professional growth and development.
• Make a Meaningful Contribution: Make a meaningful contribution to our organization's mission, serving the Italian American community and promoting cultural heritage.

Compensation, Perks, and Benefits

We offer a competitive compensation package, including:

• Competitive Salary: A competitive salary commensurate with experience.
• Benefits Package: A comprehensive benefits package, including health, dental, and vision insurance.
• Paid Time Off: Paid time off, including vacation days, sick leave, and holidays.
• Professional Development Opportunities: Opportunities for professional development and growth.

Join Our Team

If you are a dedicated and experienced Executive Assistant looking to make a meaningful contribution to our organization, we encourage you to apply. Join our team and be part of a dynamic and passionate group dedicated to serving the Italian American community in Brooklyn. To apply, please submit your application, including your resume and cover letter, through our website.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.