Freelance HR & Admin Virtual Assistant (Part-Time Collaboration)

VeraContent is a multilingual content agency specialized in creating and localizing content for global brands. We offer content creation, marketing translation, social media localization and design services in multiple languages to companies operating worldwide. We’re looking for a Freelance HR & Admin Virtual Assistant to support internal human resources and administrative tasks. This part-time role is ideal for a detail-oriented professional who’s ready to take on daily responsibilities and be part of a collaborative, remote team. You’ll work closely with our HR and Admin teams to execute HR operational tasks and support day-to-day administrative needs. This includes assisting with recruitment processes, preparing internal newsletters, managing communications, processing invoices, and more. Main Responsibilities Human Resources Screening and onboarding freelancers according to our project management team’s needs, as well as proactively when needed. Assisting with recruitment processes for in-house positions, from job postings to sending offer letters. Overseeing onboarding of new team members, including communication with universities, preparing internship agreements and contracts, notifying our external advisor of new hires, granting access to platforms like Cobee and Croissant, and sharing welcome guides and required documentation. Preparing the monthly internal newsletter. Scheduling conversation topics for our weekly Coffee Breaks (virtual team meetings with fun new themes every Friday) Managing the jobs inbox: respond to candidate, freelancer and university queries. Drafting and preparing contracts for retainers and collaborators. Monitoring clock-in/out records via Sesame. Scheduling annual medical checkups (occupational risk prevention) with our external provider. Assisting in organizing company events. Sending internal communications to the team. Reviewing and updating freelancer profiles Admin Processing invoices from freelancers and retainers. Drafting quotes for clients. Creating and sending invoices to clients. Managing the admin inbox: responding to collaborators and clients. Updating payables for retainers. Creating monthly retainer assignments and linguist consoles. Uploading payslips to our internal platforms. Skills, Traits & Competencies Organization. Knowing how to prioritize and complete tasks both efficiently and on time. Accuracy & attention to detail. This role involves having access to important information for the proper functioning of the company, so the employee must be able to identify errors, lack of information or inconsistencies. Proactivity & identifying issues. Searching for information using the available tools when doubts about a specific topic arise. Detecting and reporting any inconsistencies or opportunities for improvement. Being timely in responses. Responding to emails and inquiries in a timely manner. Cross-team communication. Working with other team members to reach certain goals. Problem solving. Identifying a problem and its causes, and coming up with one or several solutions. Keeping confidentiality. Maintaining confidentiality regarding the information that the employee has access to, since most of the information is sensitive. Being tactful, diplomatic and approachable. Communicating assertively and respectfully with everyone; treating people both in and outside the company well. Making sure people feel confident and comfortable when contacting them and asking questions.

Requirements

Minimum of 30 hours per month with a consistent, agreed-upon schedule. Excellent written and verbal communication skills in English and Spanish. Relevant educational background (e.g., Human Resources, Labor Relations, Business Administration). Strong numerical and budgeting skills. Experience working in international and multicultural environments. Interest in the operations of a fast-growing international start-up. Highly organized, proactive and capable of working independently. Comfortable using cloud-based tools and platforms. Flexible and adaptable to a fast-paced, changing environment. Apply tot his job Apply To this Job