Fiscal - Administrative Assistant job at State of Connecticut in Hartford, CT

Fiscal/Administrative Assistant Location: CT-Hartford Salary$65,979* - $83,953/year (*New State employees start at the minimum) Job TypeOpen to the Public Job Description: Hybrid Introduction The State of Connecticut, Department of Developmental Services (DDS) - Central Office, is seeking two (2) Fiscal/Administrative Assistants to support the Fiscal Division based out of the Central Office in Hartford. POSITION HIGHLIGHTS LOCATION: Hartford, CT | Central Office - Fiscal Division SHIFT: First (full time) SCHEDULE: Monday through Friday, 40 hour work week. However, work schedule flexibility is required in order to meet the demands of the job. WHAT WE CAN OFFER YOU Visit our new State Employee Benefits Overview page! Professional growth and development opportunities. A healthy work/life balance to all employees. DISCOVER THE OPPORTUNITY TO Engage in a rewarding career Make a difference in the public sector Work together in a collaborative team environment OUR MISSION The mission of DDS is to partner with the individuals we support and their families, to support lifelong planning and to join with others to create and promote meaningful opportunities for individuals to fully participate as valued members of their communities. START WITH US. STAY WITH US. GROW WITH US. QUESTIONS? WE’RE HERE TO HELP: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Pam Rochette at [email protected]. Join the State of Connecticut and take your next career step with confidence! PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions. EXAMPLES OF DUTIES Performs paraprofessional level work in fiscal and administrative activities; Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts; Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities; Prepares simple financial statements and assists in preparation of complex financial statements; Calculates rates involving complex arithmetical formulas; Gathers and consolidates payroll and expenditure data for budget preparation; Ensures that expenditures plus encumbrances are within appropriation limits; Reviews routine expenditures for compliance with itemized budgets; Utilizes EDP systems for financial records and reports; Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals; Independently prepares renewal or new contracts based on awards; Ensures that routine payments are in compliance with contract provisions; Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices; basic procedures of budget preparation and control; payroll procedures, purchasing procedures and contract preparation; Skills interpersonal skills; oral and written communication skills; Considerable ability in arithmetic computations; Ability to audit financial documents; understand and apply statutes and regulations; utilize EDP systems for financial management. MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing. NOTE: Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience. PREFERRED QUALIFICATIONS Experience working with Financial Accounting Systems such as CORE-CT, QuickBooks, Electronic Data Processing Experience with Purchasing functions Experience with Accounts Payable procedures such as matching purchase orders to invoices, monitoring for discounts opportunities, and processing invoices for payment Experience maintaining, balancing, and reconciling an interrelated group of accounts Experience working with Microsoft Office, including Excel, Word and Access Experience preparing simple financial statements Experience with Accounts Receivable functions Experience applying basic accounting and auditing principles and practices Experience demonstrating attention to detail skills Experience demonstrating time management skills Experience using interpersonal skills Experience collaboratively in work group Experience working semi-independently on tasks Experience demonstrating oral and written communication skills SPECIAL REQUIREMENTS Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment. 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