Human Resources Administrator

Why Soben? We’re an award-winning construction consultancy with huge ambitions to put ourselves firmly on the map. We’ve come a long way since operations commenced in 2011 but now is the time to step on the gas and realize our true potential. It is a hugely exciting time to join our business and we have some amazing times ahead of us. We’re targeting to have 1000 people globally by 2030 to support our expansion plans in current locations as well as additional territories. If you want to play an integral part in achieving our ambitious plans for growth and delivering an exceptional consultancy service for our clients in the EMEA region, whilst progressing your own career in a supportive and dynamic environment, we want to hear from you! Role Description: The HR administrator is responsible for providing support to the HR department and ensuring smooth operations in areas such as recruitment, onboarding, maintaining employee records, HR files management and compliance. This role also deals with simple HR enquiries, assisting HR projects and other initiatives. The HR administrator needs excellent interpersonal skills In this role you will: Recruitment and onboarding:

• Assisted with job postings, candidate screening, and interview scheduling.
• Coordinate new hire onboarding, ensuring a positive experience.
• Prepare and maintain employment contracts and related documentation.

HR data management:

• Maintain accurate and up-to-date personnel files.
• Ensure a consistent naming convention is applied across all files.
• Update HRIS with organisational change and change in employee data
• Ensure compliance with data protection regulations.
• Maintain HR data, keeping it consistent and up-to-date.

Compliance:

• Assist with compliance-related tasks such as visa applications, right-to-work checks, etc.
• Monitor compliance with company policies and procedures.

Employee relations:

• Handle employee enquiries and provide information on HR policies.
• Assist in employee communications and events.
• Maintain confidentiality in handling personnel records and personal data.

HR projects

• Support HR and Recruitment with various projects and initiatives.
• Conduct research and analysis as needed.

General administrative support:

• Assist with general administrative tasks such as flight and hotel bookings, etc.
• Coordinate events, schedule meetings, and manage calendars.
• Manage the equipment onboarding and offboarding processes.

About you

• Bachelor’s degree in HR, business administration or related field, or equivalent experience.
• 2+ years of experience in a similar role.
• Knowledge of HR processes and best practices.
• Strong organisational and time-management skills.
• Excellent communication and interpersonal skills. Ability to be empathetically assertive.
• High level of discretion.
• Detail-oriented and able to work independently as well as collaboratively.

About life at Soben We’re on a mission to rewrite the rules.  We’re a diverse team of professionals who consider our work a vocation, not just a job. This sense of purpose and affinity for what we do is what fuels our ambition, driving us to keep learning and seeking new challenges. Inclusion is at the heart of our company’s culture. We’re proud of our unique personality, and we know that our diverse team brings a wealth of perspectives that enrich our work.  Grow with us  Our people are our greatest asset, so you’ll get ongoing training and personal development to help you flourish, building a long-term and successful career with us. We’re small but mighty – you’ll have opportunities to progress quickly and be trusted with responsibilities you could only dream of in a larger organisation, including the chance to work on some of the industry's most exciting projects    What you’ll get in return  Soben’s start-up mentality means every person has the autonomy to make a difference within a fast-paced, dynamic organisation. As well as market-leading pay and conditions, we provide an environment where everyone can flourish. We value work-life balance. Flexible schedules and remote work opportunities give you the opportunity to thrive at work and in your personal life.   Our Leadership Principles  Soben’s Leadership Principles are at the heart of our culture. They guide how we engage with each other and with our clients, and how we help our talented employees flourish in their careers.  

1. We always deliver on our promises, no matter how small 
2. We are driven to solve our clients’ problems as if paying our rent or mortgage depends on it 
3. We have a bias for action. Actions make things happen 
4. We employ the best people who are ambitious, hardworking, humble, and open to feedback. We empower them to “proceed until apprehended” 
5. We have a business owner mentality to cost management 
6. We are open, honest, and direct in our communications 
7. We have a growth mindset 
8. We reinvest our profits to create a sustainable business for the long term 

About us  Soben offers something different: world-class construction consultancy, paired with hands-on commercial experience. We increase certainty in our clients’ investments through cost, schedule, risk, and project management. With a track record of successfully delivering major construction projects, we pride ourselves on going the extra mile. And we always deliver on our promises.  An obsessive commitment to excellence and forensic attention to detail are the cornerstones of our culture. They’re how we help our clients deliver on time, on budget and with certainty, every time.  Apply To This Job Apply for this job