Compliance Specialist

CloudTrucks is looking for an entry-level Compliance Specialist to join our Safety team. In this role you’ll help ensure our drivers stay compliant, safe, and road-ready by supporting critical day-to-day operations. You’ll work on tasks like vehicle registrations, inspections, and regulatory filings - including IFTA and IRP - across both state and federal levels.

This is a great opportunity for someone who’s detail-oriented, curious about the trucking industry, and eager to learn and grow in a fast-paced, mission-driven environment. Your work will have a direct impact on keeping our operations running smoothly and our drivers on the road.

This role requires regular in-office work from our Dallas location.

Who you are

• Highly organized and detail-oriented professional with experience in administrative or compliance-related roles

• Strong communicator who’s comfortable working cross-functionally and liaising directly with external agencies and drivers

• Proactive and self-motivated - skilled at tracking deadlines, maintaining accurate records, and flagging potential issues before they escalate

• Tech-savvy with experience using spreadsheets, internal systems, and state web portals to manage documentation and reporting

• Quick learner with a strong interest in transportation and logistics compliance; eager to grow in a fast-paced, mission-driven environment

• Based in Dallas with flexibility for hybrid work; comfortable handling mail, inspections, and in-office coordination several days per week

What you'll do

• Maintain accurate and up-to-date records for fleet registrations, titles, and renewals

• Manage scheduling and documentation for annual and periodic vehicle inspections

• Coordinate IFTA fuel tax reporting and filings on a quarterly basis

• Support IRP (International Registration Plan) and HVUT (Heavy Vehicle Use Tax) processes

• Communicate with drivers regarding compliance deadlines, document needs, and inspection requirements

• Respond to inquiries from state agencies and ensure timely resolution of any outstanding issues

• Assist with onboarding new vehicles into the company’s compliance systems

• Maintain digital and physical files in accordance with internal and regulatory standards

• Track renewal timelines and proactively flag upcoming expirations or gaps

What you need to have

• 0–2 years of experience in a compliance, safety, or administrative role (trucking or logistics experience is a plus)

• Familiarity with transportation regulations preferred but not required

• Strong organizational and time-management skills

• Comfortable working with spreadsheets, digital filing systems, and web portals

• Clear written and verbal communication

• Ability to work independently and with cross-functional teams

About CloudTrucks

CloudTrucks is a virtual trucking carrier in the multi-billion dollar trucking space. Core to this industry are over 3.5M truck drivers. They move more than 70% of all goods transported around the U.S., yet operate in a highly fragmented industry with huge opportunities for products, services and automation. We strive to deliver solutions that help truck drivers operate with much greater efficiency, increase their revenue, and offload business complexity. We are looking for uniquely exceptional people to join us on our journey as we massively scale into an industry-defining business.

We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Originally posted on Himalayas