Hobby Lobby – Special Events Assistant – Oklahoma City, OK
Job title: Special Events Assistant
Company: Hobby Lobby
Job description: Job Description - Overview
The Special Event Assistant to the Executive Team helps maintain an efficient and productive office environment. Providing special event support. This is a part-time position located at our corporate offices in Oklahoma City and no relocation assistance is provided. Out of state and freelance work are not available for this position.
KEY RESPONSIBILITIES:
- Assists by facilitating details given by the Executive Assistant & Special Projects Manager
- Conducts research and prepares documents and correspondence
- Maintains event databases, timelines and files
- Conducts vendor and venue research and bookings for special events
- Serves as liaison with vendors on event-related matters
- Helps coordinate special events on location
- Performs work-related errands as needed
- Maintains a clean and orderly work station
- Follows all Art/Creative safety policies and procedures including the proper use of PPE (Personal protective equipment).
- Adapts to additional duties and tasks
- Contributes to team effort by fulfilling responsibilities with a positive attitude
- Ability to work well with all levels of internal management and staff, as well as outside clients and vendors with exceptional interpersonal skills
- Highly resourceful with strong follow-through
- Exemplifies patterns of reliability, honesty, loyalty, maturity, accuracy and integrity
- Ability to maintain confidentiality
- Keen ability to adapt to change
- Excellent attention to detail
- Strong analytical and problem-solving ability
- Strong organizational and project management skills
- Strong time-management skills
- Strong written and verbal communication skills
- Ability to work well alone or with a team
- Strong desire to succeed
- Ability to accept and apply critique and feedback
- Basic Mac skills
- Strong Internet research skills
- Intermediate Microsoft Office skills
- Ability to operate effectively in a fast-paced, deadline-driven environment
- Ability to perform all Key Responsibilities with or without accommodation
- Ability to perform job duties at the corporate office in Oklahoma City (Accommodation for location flexibility, such as telecommuting is not available)
- Post-secondary degree preferred
- Prior special events coordination experience