Administrative Assistant II (for Staff)-Recruited
Job title: Administrative Assistant II (for Staff)-Recruited in Cambridge, MA at V R Della Infotech
Company: V R Della Infotech
Job description: Description:Organizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for smooth day to day flow of communications within the department. May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and or databases. Arranges for use of facilities and plans meetings, conferences and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, to handle complex and confidential information. Competency using a variety of office computer software. Requires intermediate to advanced knowledge of email calendar, word processing, spreadsheets. Prior office experience required.
Report-To DetailAdditional Details
- Preferred Pay Rate Range : BR-BR
- Report-To Detail : Hybrid - partial time on campus/partial time WFH (working/living in MA).
- Tenure Limit : 3 months
- FLSA Exemption Status : Non-Exempt/OT Eligible
- Required Education : High School Graduate
- Required occupational training, certifications or license(s) : None
- Business Title : Events Assistant
- Additional Job Details : Harvard Law School s Alumni Relations team is seeking a detail-oriented, proactive, and flexible Event Assistant to support the planning and execution of two major events: Celebration of Black Alumni (September 12-14, 2025) and Fall Reunion 2025 (October 24-26, 2025). This temporary role is ideal for someone who thrives in both independent and collaborative work environments and is committed to delivering excellent customer service in a fast-paced setting. Key duties include managing event documentation, processing registration data, monitoring shared inboxes, and preparing reports and materials using Microsoft Office. The assistant will coordinate logistics with vendors and internal departments, help source and track swag and speaker gifts, and assemble printed and digital event packets. The role also supports registration through Cvent (event registration platform) and Certain (internal Harvard event registration platform), handles attendee updates, and serves as the point of contact for printed materials with outside printer. Onsite event duties include assisting with setup, registration, and post-event follow-up, including organizing photographs from the event. Ideal candidates are proactive, flexible, and skilled in multitasking, willing to learn a variety of platforms, and have strong communication and administrative skills. Preferred Skills: - Proficient in Microsoft Suite (Word, Excel, etc.) - Experience with customer service (answering phones and emails) - Familiarity with event registration systems (Cvent a plus; but not required) - Ability to manage multiple tasks and meet tight deadlines - Ability to lift 30-50 lbs boxes and push carts/dollies - Other duties as assigned **HOURS: - June-July: 20 hours/week (Hybrid; minimum 1 day/week on-site; additional days on-site as needed) - August September: 35 hours/week (including occasional weekends and overtime; Hybrid with 1-3 days/week on-site; additional days on-site as needed)
- Does this position require a HUID? : Yes
- Pre-identified candidate's information, including name, email, phone, state/city/zip & pay rate : (No Value)
- Is the worker converting from being a Harvard full-time employee (FTE)? : No
- Role requires identity, I-9 and 3 reference screen (recruited) : Yes
- Role requires identity, I-9 screen (payrolled) : No
- Role requires DMV/driving history screen : No
- Role requires criminal background and sexual offender screening CORI/SORI : No
- Role requires criminal background screen : No
- Role requires 10-panel drug screen : No
- Role requires credit record check : No
- Role requires compliance with Immunization policy. : No