Part-Time Executive Assistant

Job title: Part-Time Executive Assistant in Washington DC at Relman Colfax PLLC Company: Relman Colfax PLLC Job description: About the FirmRelman Colfax PLLC is a national civil rights law firm, with a litigation practice focused on combating discrimination and obtaining equity, including in the areas of housing, lending, employment, public accommodations, education, and police accountability. Our practice includes individual and class action lawsuits on behalf of plaintiffs who have experienced discrimination and harassment on the basis of race, national origin, color, religion, sex (including sexual orientation and gender identity), disability, age, familial status, and source of income.The firm also provides legal counsel to financial institutions, housing providers, local governments, and nonprofits wishing to be industry leaders on civil rights compliance. We conduct internal investigations and provide counseling regarding consumer protection, privacy, lending, employment, whistleblower, and federal regulatory matters. Our practice also includes analysis and strategy regarding public policy issues and proposed legislation affecting civil rights.Relman Colfax PLLC offers unique opportunities for talented individuals who share our passion for social justice and litigation, enjoy an informal and collegial office environment, and bring to their work a commitment to excellence.The RoleThis position provides high level administrative support to a Partner in our firm. The primary duties of the Executive Assistant include organizing and coordinating the Partners' day-to-day schedules and communications and anticipating their needs in a proactive way. The position requires someone who is detail-oriented, organized, and excels in situations with conflicting or fast-approaching deadlines. The firm seeks candidates who work well with multiple lawyers in a collaborative environment. Ideal candidates have a proven track record of strong work ethic and sense of professionalism, discretion, accountability, integrity, good judgment, and commitment.This is a part-time, hourly, non-exempt position, requiring 15 to 19 hours per week. The schedule is flexible and may vary based on workload and business needs.While most responsibilities can be performed remotely, some in-person work will be required. The initial expectation is to work in-office once per week, with the possibility of adjustments over time.Duties/Responsibilities:Executive & Administrative SupportServe as a point of contact for the Partner, and assist with professional and personal communications, ensuring timely responses, and prioritizing urgent matters.Maintain and coordinate the Partner’s Outlook calendar, scheduling meetings, appointments, and travel while proactively resolving scheduling conflicts.Schedule and set up in-person and virtual meetings, securing conference rooms, video conferencing links, and necessary materials.Input and track the Partner’s billable time daily using the firm’s time entry software, ensuring accuracy and completeness.Prepare, reconcile, and submit Partner expense reports.Travel ManagementCoordinate domestic and international travel, including booking flights, hotels, ground transportation, and handling last-minute changes.Maintain detailed travel itineraries and provide real-time support for any travel disruptions.Technology & Office SupportTroubleshoot minor IT and technical issues (e.g., password resets, software access, and video conferencing setup) before escalating to IT support.Personal Assistance & ErrandsHandle personal tasks such as purchasing office supplies, running small errands, or coordinating deliveries as needed.Assist with the Partner’s professional memberships, subscriptions, and other administrative tasks related to external affiliations.Other ResponsibilitiesMaintain strict confidentiality of sensitive client and firm information.Perform other administrative and organizational duties as assigned.Skills/Qualifications:Prior experience providing support to senior level management in professional services or law firm is highly preferred.Attention to detail and ability to follow through on assignments until results are achieved.Excellent verbal and written communication skills.Excellent interpersonal communication skills: Demonstrates exceptional proficiency in effectively communicating with individuals, particularly in high-stress scenarios, and fosters positive and productive interactions.Ability to learn new technologies.Excellent customer service skills.Proficiency in Microsoft Office Suite or related software.Compensation: Estimated salary range is up to $26/hr - $30/hr based on skills and experience.This part-time position is not eligible for benefits.Powered by JazzHR Expected salary: $26 - 30 per hour Location: Washington DC Apply for the job now! Apply for this job