Associate (Accounts Payable)
Job title: Associate (Accounts Payable) in New York City, NY at BizTek People
Company: BizTek People
Job description: Job Description:BizTek People is in search of an experienced Associate in Accounts Payable for our client in NY, NY!Work Schedule: Hybrid – 3 days onsite / 2 days remoteAssociate Job Summary – Accounts PayableA detail-oriented, organized, and process-driven AP Associate with a strong ability to work independently. Provides financial and administrative support to the Finance team while ensuring accuracy and efficiency in accounts payable processes.Essential Duties and Responsibilities Invoice Management
- Respond to vendor and customer inquiries regarding payments and invoices.
- Perform month-end close tasks: journal entries, reconciliations, accruals, and balance sheet substantiations.
- Collaborate with internal departments and external vendors to ensure invoice accuracy.
- Manage invoice entry (PO and Non-PO) with precision and timeliness.
- Oversee scheduled department tasks to ensure timely and accurate completion.
- Compile, analyze, and report financial data to support internal operations and regulatory compliance.
- Support department goals by implementing and improving policies and internal controls.
- Onboard suppliers/business partners, verify federal ID numbers, and maintain accurate vendor records.
- Resolve payment run issues, including stop-payments, reissues, and voids.
- Address PO variances, invoice disputes, and ensure proper documentation for all invoices.
- Reconcile credit memos and purchase order amendments.
- Maintain a strong understanding of the full AP/AR cycle and related financial impacts.
- Reconcile and report sales & use taxes/CRT taxes on applicable third-party invoices.
- Ensure effective document preparation and records management in line with retention policies.
- Maintain confidentiality of financial and vendor information.
- Participate in training and professional development opportunities.
- Provide support during annual audits and on ad hoc projects as required.
- Support and configure T&E systems (e.g., Concur) and provide subject matter expertise.
- Manage production support tickets for T&E systems efficiently.
- Monitor health and performance of T&E applications for reliability and scalability.
- Support integration of corporate card systems and service providers (e.g., AmEx, travel booking platforms).
- Assist in configuring corporate card and general ledger interfaces.
- Develop T&E application extensions using Concur APIs to support integration needs.
- Document and revise internal T&E policies, communications, and training materials.
- Ensure travel expense issues are resolved in compliance with company policies.
- Associate Degree or equivalent required
- 5+ years of accounts payable experience
- Strong knowledge of accounting principles and compliance standards
- Proficient in Microsoft Office and accounting software
- High level of accuracy, confidentiality, and attention to detail
- Skilled in data entry, problem solving, and decision-making
- Strong verbal and written communication abilities
- Excellent time management and organizational skills
- Demonstrates urgency and ability to meet deadlines
- Able to work independently and collaboratively