Assistant Property Manager in San Jose, CA
Job title: Assistant Property Manager in San Jose, CA at Abode Services
Company: Abode Services
Job description: Description :Abode Services, one of the largest and effective nonprofits working to end homelessness in the Bay Area, has an opening for a Assistant Property Manager at our Parkmoor site in San Jose, CA.About The Role: The Assistant Property Manager (APM) is expected to assist with day-to-day functions to support meeting the performance guidelines set for the property. The Assistant Property Manager acts a liaison between other departments and the Property Management staff at certain times for specific property related issues.The People and Culture: You will be surrounded by some of the most talented, supportive, smart, and kind leaders and teams - people you can be proud to work with! Abode Services regularly recognizes employees’ efforts, seeks employees’ input, and cares for employees as people with lives outside of work. We believe that we make better decisions and provide quality services when our workforce reflects the diversity of the communities in which we operate. People of color make up nearly 70% of our workforce and we strive to recruit and retain employees from all backgrounds.Abode Benefits and Perks:
- $27.00-$31/ hour/per hour
- Full-time/Non-Exempt (Monday- Friday 9-5)
- 100% paid health, vision, and dental options
- 19 PTO days & 12 Holidays per year
- Voluntary benefits: FSA, EAP, Commuter Checks, Life Insurance, Legal, and more
- 3% retirement match/contribution
- Professional Development Trainings and Opportunities, Leadership Academy Programs, and All Staff Events
- Dynamic, mission-driven culture and supportive leadership. We support you in supporting others
- Assist Property Manager with the effective management of the property as it relates to leasing, marketing, and resident engagement.
- Assist in the collection of rent as needed and working with the accounting department to ensure timely and accurate posting of financial data.
- Assist in the preparation and completion of recertification, interim adjustments, file organization and setup, notices of non-compliance, and other documents.
- Prioritize, assign, and follow-up on maintenance service requests.
- Assist in the collection of receipts for vendor purchases (i.e., Home Depot, etc.) consistently and timely submit to Accounting for processing.
- Collecting, verifying, tracking, monitoring and validating data in the PM Software (YARDI) and external logs as it relates to leasing, vacancies, payment plans, remittance, waitlist management, lease enforcement, legal cases, tenant correspondence or complaints, capital improvement bids, reasonable accommodations and department expenses for large scale vendors.
- Working with the Accounting Department and coordinating with the Property Manager and Maintenance Staff on expenses, budget variances, security deposit statements and write-offs.
- Tracks and maintains department reports (monthly reports, coordination worksheets, and performance reports, etc.) to ensure consistent and regular submission from the properties.
- Perform general administrative and departmental support duties and operational tasks.
- Coordinator of meeting and room reservations.
- Serve as the dedicated safety coordinator for the office and attend regular safety meetings.
- Other duties and project may be required and assigned.
- High school diploma or equivalent (GED)
- 1 year experience in performing affordable property management and clerical duties; or any equivalent combination of education, training, and experience, including HUD and/or TCAC experience or similar,
- Use of personal vehicle and proof of valid California Driver's License and current auto insurance, along with a clean DMV record, is required.
- Flexible schedule to work evening and weekend hours when required.
- Excellent verbal & written communication, organizational, and time management skills.
- Strong analytical and problem-solving skills with meticulous attention to detail.
- Ability to work well independently and collaboratively with teams.
- Must relate well to people, exercise good judgment in dealing with residents, staff, visitors, and vendors, and provide leadership and team building to the staff.
- Basic knowledge and understanding of applicable federal, state, and local laws.
- Proficiency in Microsoft Office programs, systems, and platforms.
- Ability to learn and use required mobile devices and business-related applications.
- Outstanding communication skills and high degree of emotional intelligence, cultural humility, with a proven track record to build and maintain effective relationships with a wide variety of internal and external contacts.