Property Maintenance Coordinator / Administrative Assistant

Job Summary: KDCI Outsourcing is looking for a Maintenance Coordinator (Administrative Assistant) who is organized, proactive, and dedicated to long-term career growth. In this role, you will be instrumental in ensuring the smooth execution of daily maintenance operations while also providing vital administrative support across departments.

We're seeking a dependable and detail-oriented professional who thrives in a dynamic environment, can effectively manage multiple tasks, and communicates confidently with diverse stakeholders. This is an excellent opportunity to build a stable and rewarding career within a collaborative and growth-focused workplace.

Responsibilities

Maintenance Coordination

• Track, manage, and follow up on maintenance service requests.

• Schedule and coordinate service appointments with vendors and property managers.

• Provide timely updates and ensure follow-through until task completion.

• Support the Maintenance Manager by preparing reports and handling escalations.

Administrative Support

• Assist with documentation, data entry, file organization, and reporting.

• Provide general administrative support to other departments as needed.

• Coordinate with internal teams and external partners to ensure timely execution of tasks.

• At least 1 year of experience as a Maintenance Coordinator within a property management company.

• Hands-on experience working with property managers, vendors, and tenants.

• Proficiency in Microsoft Excel and comfortable using digital tools and platforms.

• Strong organizational skills with keen attention to detail.

• Excellent verbal and written communication skills; must be fluent in English and confident in speaking with US-based stakeholders.

• Ability to understand workflows and contribute to project management processes.

• Proactive, dependable, and capable of working with minimal supervision.

• Strong sense of initiative, reliability, and loyalty.

• Team-oriented with a long-term mindset and a desire to contribute meaningfully over time.

• Experience with Maintenance IQ (Yardi) or other property management tools is a plus.