Data Entry Associate

The Data Entry Associate is responsible for gathering, preparing and entering alphabetic and numeric data from various source documents into the assigned computer systems for storage, processing and data management purposes. This position can support different departments within the business unit.

• Gather, organize and prepare source documents for data entry into the appropriate system database.
• Review data for discrepancies, missing pages or information and resolves discrepancies or return incomplete documents to the team leader for resolution.
• Enter both alphabetic and numeric data from source documents into the assigned system database.
• Ensure data entered matches the original source documents. Review for accuracy and correct any data entry errors or duplications.
• Follow outlined data program security practices and procedures at all times.
• Secure information by completing database backup daily.
• Perform other various clerical duties such as sorting, filing, emailing and proofreading as required.
• Maintain confidentiality of all personal and financial information at all times and in accordance with HIPAA regulations.
• Perform other duties as assigned.

High school diploma or equivalent required. A minimum of six months related experience; or equivalent combination of training and experience preferred. Experience in a medical office preferred.

• Must possess knowledge of general computer, fax, copier, scanner, and telephone.
• Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, and the Internet.
• Must have a full understanding of HIPAA regulations and compliance.
• Must be a qualified typist with a minimum of 40 W.P.M.
• Ability to follow instructions and respond to managements’ directions accurately.
• Must demonstrate accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
• Must demonstrate exceptional communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
• Must be able to work independently, prioritize work activities and use time efficiently.
• Must be able to maintain confidentiality.
• Must be able to demonstrate and promote a positive team -oriented environment.
• Must be able to stay focused and concentrate under normal or heavy distractions.
• Must be able to work well under pressure and or stressful conditions.
• Must possess the ability to manage change, delays, or unexpected events appropriately.
• Ability to follow all company policies and procedures in effect at time of hire and as they may change or be added from time to time.

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