Executive Assistant, Single Family Office

Executive Assistant, Single Family Office, NYC The Executive Assistant plays a pivotal role in the operations department of a large-scale private family office and is committed to providing the highest level of comprehensive and diverse support to the Principal and their family. The position requires a keen understanding of the unique dynamics within a family office environment, experience, and the ability to thrive in a highly variable environment while working seamlessly behind the scenes. ESSENTIAL FUNCTIONS / RESPONSIBILITIES: - Proactively manage a complex calendar, overseeing extensive scheduling and coordination. - Provide comprehensive support for business and personal meetings, including preparing agendas, developing presentation materials, and taking detailed notes during meetings. - Draft, prepare, and revise documents, presentations, and reports for the Principal and CEO, often under tight deadlines. - Handle confidential and sensitive information with the utmost discretion, maintaining a high standard of professionalism. - Serve as the primary contact for highly confidential matters; evaluate priorities and determine the best course of action, offering recommendations that align with the Principal's requirements. - Handle correspondence, proposals, and requests for information on behalf of the Principal. - Develop efficient and collaborative relationships and maintain close communication with the Principal's support team, including the CEO, C-Suite executives, security, travel operations, and household staff. - Support and/or coordinate special projects and business operations by managing execution, tracking progress, identifying risks, and implementing corrective actions to ensure timely completion and successful results. - Hands-on duties as needed, such as organizing parties, running general errands, accompanying the Principal to appointments, shopping, etc. QUALIFICATIONS: - Minimum 7 years of previous experience in a high-level executive assistant role within a family office, UHNW setting or supporting C-Suite and Founder level executives. - Longevity in past positions and excellent references from past employers. - Utmost discretion and ability to handle sensitive and highly confidential issues with professionalism and diplomacy. - Demonstrated ability to adapt to changing priorities, maintaining a calm, solution-oriented approach. - Exceptional organizational skills and impeccable attention to detail under a variety of circumstances. - Must have and express a positive approach to problems and situations that may arise. - Collaborative and positive mindset with focus on building effective partnerships across the organization. - Superior verbal and written communication skills; ability to draft polished correspondence on behalf of the Principal. - Self-starter with a strong sense of responsibility and the ability to complete tasks with minimal supervision. - Excellent computer skills and Mac savvy with the ability to troubleshoot when needed. -Solid experience using GSuite and Microsoft Office software. Compensation $200k-250k + exceptional benefits package You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. Apply Job!