Executive Administrative Assistant

Job Description

The Executive Administrative Assistant will provide high-level administrative support to the Executive Administration Director and SmartRent's senior executives. Responsibilities ? Provide high-level administrative support and assistance to the Executive Administration Director and/or other assigned leadership staff. ? Act as the primary liaison between internal and external contacts when coordinating meetings and events. ? Partner closely with each executive to ensure they are well informed of upcoming commitments and responsibilities, and following up as needed. ? Retrieve information as requested from records, email, minutes, and other related documents; prepare written summaries of data when needed. ? Respond to and resolve administrative inquiries and questions. ? Manage all activities including calendar, travel, expenses, events, including international and domestic travel, accommodations, and trip logistics. ? Communicate professionally with senior executives, investors, and clients. ? Be flexible and move from strategic to tactical tasks as requirements change. ? Build, update, manage, coordinate and edit PowerPoint presentations needed to support the executives and/or their teams. ? Provide a bridge for smooth communication between the CEO's office and internal departments and external stakeholders demonstrating leadership to maintain credibility, trust, and support with senior staff. ? Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. ? Plans, coordinates, and ensures the CEO's schedule is followed and respected. ? Prepare agendas and schedules for meetings. ? Perform other duties as required. Required Qualifications ? 5-8 years of experience as an executive assistant or directly supporting C-level staff. ? Ability to prioritize executives? priorities; able to manage multiple projects simultaneously. ? Time management and ability to meet deadlines. ? Excellent verbal and written communication skills. ? Proficient in Microsoft Office Suite or related software. ? Excellent organizational skills and attention to detail. ? Ability to work independently. ? Problem-solving and decision-making skills. Preferred Qualifications ? Bachelor?s degree and 6 years of direct experience in a fortune 5000 tech company. ? Proven experience of reporting directly to the CEO or SVP/EVP for mid-size companies. ? Proven experience as ?gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO and other executives? time. ? Proven experience of planning, coordinating, and ensuring the CEO and other executives? schedules were followed and respected. #LI-Onsite Apply Job!