Senior Executive Assistant

Join a growing organization and play a pivotal role in supporting executive leadership in a fast-paced, professional environment. This is your chance to showcase your expertise while representing the company brand with excellence. Primary Services is actively recruiting for a Senior Executive Assistant to support the President and CEO of a major organization. In this role, you will manage executive-level operations and communications, exemplifying professionalism, discretion, and efficiency. This position offers a unique opportunity to interact with key stakeholders, facilitate high-level business activities, and directly contribute to organizational success. Responsibilities • Manage the CEO’s calendar, scheduling meetings, appointments, and calls, ensuring time is effectively allocated and conflicts are resolved. • Plan, organize, and execute arrangements for business meetings, including preparing and distributing materials and taking minutes. • Prepare documents, presentations, reports, agendas, and communications for internal and external distribution. • Evaluate and prioritize incoming calls and communications; respond or refer as appropriate. • Organize domestic and international travel for the CEO, including flights, accommodations, and itineraries. • Monitor expenses and prepare and process detailed expense reports. • Handle sensitive matters with utmost confidentiality and discretion, ensuring the protection of company and personal information. • Provide administrative and operational support for various office activities, including vendor coordination and supply management. • Proactively recommend improvements to enhance workflow and administrative processes. Qualifications • Associate’s degree in a related field or equivalent education and/or work experience. • 5+ years of executive administrative experience reporting to C-suite executives in a professional office environment. • Demonstrated ability to manage sensitive information with discretion and confidentiality. • Proven expertise in prioritizing tasks, assessing situations, and making sound judgments under pressure. • Exceptional written and verbal communication skills, with the ability to interact effectively across all organizational levels. • Advanced proficiency in Microsoft Office Suite, calendar applications, and related administrative tools. • Strong organizational skills with a track record of delivering accurate and timely results. Preferred Qualifications • Bachelor’s degree in a related field. • 9+ years of executive administrative experience in a high-growth, global organization. • Experience supporting executives in engineering services or similar industries. Want to be notified of similar positions? Visit www.primaryservices.com/signup/ to sign up or have notifications delivered straight to your inbox! Apply Job!