Executive Assistant

Join Pigment: Transforming Business Planning and Performance with AI

Founded in 2019, Pigment stands out as one of the fastest-growing SaaS companies globally, redefining business planning and performance with our AI-powered platform. We empower organizations across diverse industries, including Consumer Packaged Goods, Retail, and Technology, to seamlessly integrate data, people, and processes, enabling them to plan and adapt rapidly.

With a vibrant team of over 500 professionals across North America and Europe, and offices in New York, Toronto, London, Paris, and the Bay Area, Pigment has successfully secured nearly $400 million in funding from leading global venture capitalists. Our recognition as a Visionary in the 2024 Gartner® Magic Quadrant™ for Financial Planning Software underscores our commitment to excellence, as we proudly partner with industry leaders like Unilever, Vinci, Kayak, Siemens, and Coca-Cola.

At Pigment, we champion smart risks, celebrate bold ideas, and challenge the status quo—all as a united team. Every team member has the opportunity to make a significant impact and tackle ambitious challenges. Together, we pursue excellence with a collaborative spirit, continuously raising the bar to ensure strong performance and a proactive approach while fostering an environment of humility.

If you are passionate about innovation and wish to collaborate with some of the brightest minds in the industry, we would love to hear from you!

What you’ll do

Reporting to our top Executives (1 or 2), you will:

- Provide high-level administrative support to the exec;

- Perform calendar management for exec based on evolving business needs;

- Organization and preparation of internal and external top management meetings;

- Drive the exec’s external engagement portfolio and logistics;

- Organise exec travel agenda, logistics and coordination;

- Process relevant expense reports;

- Draft, document and store official memos;

- Physical and phone reception of internal and external contacts;

- Collaborate closely with the Chief of Staff to ensure the seamless operation of day-to-day activities (provide project support / organise internal events / prepare summaries or briefings on key meetings)

- Carry out additional duties as assigned by the exec.

Who you are

- 5+ years of experience as Executive Assistant;

- You have a strong sense of confidentiality and stakeholder management;

- You have a track record of working with collaborative office tools;

- You demonstrate professional demeanour at all times;

- You have excellent verbal and written communication skills;

- You have strong interpersonal and collaboration skills;

- You show impeccable organisational skills and attention to detail;

- You have strong analytical and problem-solving skills;

- You have a business-oriented mindset.

- You are fluent in French and English.

What we offer

- Competitive package

- Healthcare: Alan Blue for you and your family

- One global offsite per year

- Brand new offices in the heart of Paris, London, Toronto, New York, San Francisco

How we work

- Thrive Together: We can only win as a team. We are all founders and do the right thing for our peers, Pigment customers, partners, and the planet.

- Never Settle: We aim to become the best at what we do by delivering with rigor and ambition every day. Delivering means building a passionate Pigment community.

- Go for it: We are biased towards action. Every action leads to learning and these learnings get us one step closer to our mission.

- Be real, be humble: We are generous with our feedback, open to change our views and we approach it with empathy knowing everyone is trying to do the best for Pigment.

Additional Information

We conduct background checks as part of our hiring process, in accordance with applicable laws and regulations in the countries where we operate. This may include verification of employment history, education, and, where legally permitted, criminal records. Any checks will be conducted lawfully, with candidate consent, and information will be treated confidentially.

Pigment is an equal opportunity employer. We believe diversity is a strength and fosters innovation. We are committed to enabling everyone to feel included and valued at the workplace.All qualified applicants will receive consideration for employment without regard to age, color, family, gender identity, marital status, national origin, physical or mental disability, sex (including pregnancy), sexual orientation, social origin, or any other characteristic protected by applicable laws. We may process your personal data in accordance with our HR Data Protection Notice