Accounts Receivable Administrator

Description Overall Description We are looking for detail-oriented and proactive Accounts Receivable administrator to manage the end-to-end accounts receivable (AR) process, including billing, collections, and account reconciliation. The ideal candidate will possess strong analytical skills, exceptional communication abilities, and a commitment to maintaining positive relationships with clients while ensuring timely payment and accurate record-keeping. In addition, this person must be able to work independently, and have “hands-on” experience in accounting system software (e.g. Priority, Oracle, QuickBooks, Peachtree, etc.). This person reports to a Senior Accountant in the Finance department. Job Specifics: Key Responsibilities: 1. Billing & Invoicing: o Prepare and issue invoices to customers in a timely manner . o Verify the accuracy of billing data and resolve discrepancies, using control reports and other tools. o Maintain customer billing data base and ensure proper documentation. o Communicate with customers on billing related questions 2. Collections: o Monitor accounts to identify overdue payments. o Contact customers to follow up on outstanding invoices via phone, email, or other communication channels. o Escalate unresolved accounts to relevant sales rep and management o Work with other departments (Sales/Order management) on collection related matters including: Issue & analyze aging reports by Sales rep, review with sales, review customers status before renewal. o Maintain collection related data base 3. Account Reconciliation: o Reconcile customer accounts and ensure accurate application of payments. o Investigate and resolve payment discrepancies and disputes. o Work closely with internal departments to clarify and resolve outstanding balances. 4. Reporting: o Prepare regular reports on accounts receivable status, including aging reports, collections progress, and cash flow forecasts. o Analyze trends in payment delays and recommend improvements to the AR process. Requirements • At least four years of “hands on” experience in AR, billing, collections. • Bachelor's degree in Finance or a related field, or equivalent formal education in Finance. • Familiarity with accounting software, ERP (e.g., SAP, Oracle, Priority) and MS Office Suite (especially Excel). • Strong attention to detail, organizational and follow-up skills. • Excellent verbal and written communication abilities. • Ability to work independently and prioritize tasks in a fast-paced environment. • Customer service-oriented mindset with problem-solving skills. Basic requirements None Apply Job!