Administrative Assistant/Data Entry Specialist

About the position The Administrative Assistant/Data Entry Specialist at IUP Research Institute is responsible for managing data entry and maintenance of various systems, including grants management and financial systems. This role requires a strong understanding of technology, the ability to work independently, and a commitment to supporting the team in various capacities. The position also involves providing administrative support to the Executive Director and the team as needed. Responsibilities • Maintain expert knowledge of the grants management system and the funding search system, ensuring updates and troubleshooting as necessary. , • Perform compliant and accurate data entry into the grants management system for pre and post-award processes. , • Serve as the primary point of contact for help desk requests, resolving challenges and errors. , • Assist with the award close-out process and ensure timely updates in the grants management system. , • Execute periodic reports and review the status of proposals, identifying inaccuracies and communicating them to the Executive Director. , • Take corrective action in the system as instructed by the Executive Director. , • Manage requests for customized funding searches and maintain a tracking system for follow-up and metrics. , • Develop and facilitate workshops and training on the grants management and funding search systems. , • Collaborate with the purchasing/travel agent to manage office supplies and maintain inventory. , • Perform data entry in the financial system and provide administrative support to the Controller. , • Provide administrative support to the Executive Director and colleagues as needed. , • Manage university office communications and updates, including IT and email distribution. , • Update the RI website as directed and perform general office support tasks. , • Assist with the coordination of Research Institute hosted events and recommend improvements to workflow and processes. Requirements • Strong understanding of technology and data management systems. , • Ability to work independently and collaboratively within a team. , • Experience with data entry and administrative support tasks. Nice-to-haves • Experience with grants management systems or financial systems. , • Familiarity with workshop development and training facilitation. Benefits • 401(k) , • Dental insurance , • Health insurance , • Paid time off , • Vision insurance Apply Job!