[Remote] Administrative Assistant & Event Coordinator

Note: The job is a remote job and is open to candidates in USA. CKE is a boutique B2B events agency that specializes in planning and delivering various events. As an Administrative Assistant & Event Coordinator, you will support the founder and event managers by ensuring smooth operations and assisting with both client-facing events and internal processes.

Responsibilities

• Executive support : Assist founder with administrative tasks, timesheet tracking, scheduling coordination, and other support as needed
• Administrative and operational support: Help maintain documentation, organize files, manage data entry, and support internal processes that keep projects and the business running smoothly
• Team support : Help coordinate internal communication, manage shared resources, and support team initiatives and special projects
• Gifting and team experience : Coordinate employee milestone gifts, client gifting programs, and other thoughtful touches that help strengthen relationships and reinforce the CKE experience
• Process improvement : Look for opportunities to improve organization, efficiency, and consistency across internal operations and event workflows
• Event support : Assist event managers with logistics, production tasks, activations, research, and project coordination across conferences, trade shows, field marketing programs, and internal events
• Logistics and shipment coordination : Track and manage shipments of event materials, swag, gifts, and supplies to ensure items arrive accurately and on time
• Vendor and venue research : Support venue sourcing, vendor outreach, proposal collection, and information gathering to help event managers make informed decisions
• Onsite event support : Travel to support event setup, registration, logistics coordination, attendee experience, and day-of operations

Skills

• 2+ years of experience in an administrative, operations, events, project coordination, or related role
• You follow through on commitments, take ownership of your work, and someone the team can trust
• You enjoy creating structure, managing details, and keeping projects moving forward
• You don't wait to be told what to do. You identify what needs attention and take action to keep things on track
• You anticipate challenges, think critically, and proactively identify solutions while knowing when to ask for support
• You communicate clearly and professionally with teammates, vendors, clients, and partners
• You're comfortable navigating ambiguity, finding answers, and figuring things out when a clear path doesn't already exist
• You can manage multiple priorities at once, stay calm when plans change, and shift gears when needed
• You're comfortable learning new tools and technologies
• You care about the details and understand how small actions contribute to a positive experience for clients, partners, and teammates
• Must be willing to travel domestically and internationally for site visits and events
• Experience with ClickUp, Google Workspace, Slack, QuickBooks, and Apple products
• Experience supporting B2B events, conferences, trade shows, field marketing programs, or client-service organizations

Benefits

• Company-paid medical, dental, and vision coverage
• Professional development opportunities and continued learning
• Flexible PTO and paid holidays
• Wellness, fitness, and office stipends

Company Overview