Accounting Operations Specialist

The Organization: Merit America The American economy is broken. Today, 53 million working adults–nearly half of the U.S. workforce–do not earn a living wage. These talented workers have few options to advance: college is too long and expensive, full-time boot camp programs don't offer enough flexibility, and online courses don't have the structure or support to translate learning into a new career. The result? Talented workers, disproportionately people of color and women, get stuck in low-wage roles with no way to build a better life for themselves and their families. Merit America is a national nonprofit that creates pathways to family-sustaining careers for Americans stuck in low-wage work. Our fast, flexible solutions are built for working adults: We start by analyzing tens of millions of job postings to identify in-demand, high-paying tech careers and then work with industry-recognized partners to train for these roles with part-time programs that combine flexible online learning with best-in-class coaching. Finally, we support our learners in their job search, helping them connect with a broad constellation of local and national employers such as JPMorgan Chase and Infosys to land higher-earning, family-sustaining jobs. Merit America is on a mission to build a scalable pathway for workers to join the middle class through merit, not money. Since our founding in 2018, we've generated a projected $1 billion in near-term wage gains for our learners. Role Overview The primary mission of the Accounting Operations Specialist is to ensure the accuracy, efficiency, and scalability of Merit America's core accounting operations. In particular, this role will: manage accounts payable and payment-related relationships with vendors, contractors, and learner program participants, administer corporate credit cards, employee expenses, and banking transactions, maintain fixed asset records, track prepaid expenses and expense accruals, perform data entry, and account reconciliations, and actively leverage automation tools and AI to streamline accounting workflows. This role offers the opportunity to help modernize and scale accounting operations by leveraging automation, data tools, and modern accounting systems. As a growing organization, our team values individuals who are comfortable improving processes, building documentation, and helping scale systems as the organization evolves. The Accounting Operations Specialist is a non-exempt role that reports directly to the Financial Controller and works closely with the Accounting Manager and cross-functional teams across Merit America.

Responsibilities

The responsibilities of the Accounting Operations Specialist will include, but are not limited to, the following:

• Accounts Payable and Vendor Management:
• Process vendor invoices accurately for on-time payment runs, ensuring proper coding and approvals in accordance with internal policies and maintaining a consistent, reliable accounts payable cycle with minimal processing delays or errors.
• Manage the full accounts payable cycle in Bill.com, including vendor onboarding, invoice routing, and payment approvals.
• Maintain and organize vendor records, W-9s, and documentation to support year-end 1099 preparation.
• Manage payment-related relationships with vendors, contractors, and learner program participants.
• Respond to payment-related inquiries and resolve payment discrepancies promptly and professionally, helping maintain positive relationships and timely resolution of outstanding issues.
• Corporate Credit Cards, Employee Expenses & Banking Transactions:
• Administer the corporate credit card and employee expense reimbursement programs in Brex and Expensify, including reviewing and coding employee expense submissions, ensuring compliance with expense policies, and proactively following up on outstanding receipts to maintain timely and accurate expense reporting.
• Process and reconcile employee expense reimbursements, ensuring timely reimbursement to employees and accurate recording in the general ledger.
• Process and reconcile daily banking transactions, including ACH payments, wire transfers, and deposits, ensuring accurate general ledger coding.
• Prepare regular bank reconciliations, ensure transactions are accurately recorded and reconciling items are clearly documented and resolved in a timely manner.
• Fixed Assets:
• Maintain the fixed asset register, including recording asset additions, disposals, transfers, and depreciation schedules in NetSuite, ensuring accurate and audit-ready fixed asset records.
• Perform periodic reviews and reconciliations of the fixed asset register to ensure completeness, accuracy, and proper classification in alignment with GAAP.
• Data Entry & Account Reconciliations:
• Perf

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