Remote Medical Data Entry Clerk – Medicare/Medicaid Billing, Coding & Accounts Receivable Support

About arenaflex

arenaflex is a leading provider of health‑care support services, delivering innovative solutions to senior‑care facilities, assisted‑living communities, and outpatient therapy centers across the United States. Our mission is to empower caregivers and administrators with reliable, technology‑driven processes that streamline billing, improve revenue cycle management, and ensure compliance with federal and state regulations. As a fully remote‑first organization, arenaflex embraces flexibility, diversity, and continuous learning, offering employees the freedom to work from anywhere while contributing to a purpose‑driven industry that touches the lives of millions.

Why This Role Matters

The Remote Medical Data Entry Clerk is a critical link in arenaflex’s revenue‑cycle ecosystem. By accurately entering, coding, and transmitting patient‑service data, you help ensure that Medicare, Medicaid, commercial insurers, and private payors receive clean, compliant claims. Your work directly influences the financial health of our partner facilities, enabling them to focus on delivering high‑quality care rather than wrestling with billing errors or delayed reimbursements.

Role Overview

Reporting to the Accounts Receivable Manager, you will perform end‑to‑end data entry, billing support, and reconciliation tasks for a diverse portfolio of senior‑care and outpatient services. This is a 100 % remote, full‑time position open to candidates located anywhere in the United States. You will serve as a backup for resident banking functions and collaborate closely with ancillary vendors, coding specialists, and insurance verification teams.

Key Responsibilities

• Billing Execution: Assist with weekly and monthly billing cycles for Medicare, Medicaid, commercial insurance, and private payors across skilled‑nursing facilities (SNF), adult care, assisted‑living, and outpatient therapy programs.
• Accurate Coding: Verify that all services are coded correctly before submission, adhering to CMS guidelines and payer‑specific requirements.
• Vendor Coordination: Liaise with ancillary vendors to reconcile invoices, resolve discrepancies, and ensure timely payment posting.
• Allowance Management: Post Nursing Assistance Management Incentives (NAMI) on a monthly basis and track allowance allocations.
• Payment Posting: Enter payments into PointClickCare, generate weekly denial reports, and distribute findings to the AR Manager for follow‑up.
• Insurance Verification: Confirm patient insurance details, update billing systems with accurate data, and flag any coverage gaps.
• Census Validation: Review daily and monthly census reports for accuracy, ensuring that service counts align with billing submissions.
• Deposit Preparation: Prepare and execute deposits, maintaining meticulous records in compliance with internal controls.
• Backup Banking Support: Serve as the resident banking backup during absences of the Accounts Payable and Resident Accounts Coordinator, ensuring uninterrupted financial operations.

Essential Qualifications

• High school diploma or equivalent; additional post‑secondary education in health‑care administration is a plus.
• Proficiency with billing and intake software (e.g., PointClickCare, Epic, Meditech) and Microsoft Office Suite.
• Demonstrated accuracy and speed in data entry, with a track record of error‑free work.
• Foundational knowledge of health‑care billing and coding principles, preferably through formal training or certification.
• Exceptional attention to detail and the ability to manage multiple priorities in a fast‑paced environment.

Preferred Qualifications & Additional Education

• Certification such as Certified Professional Biller (CPB) or Certified Coding Specialist (CCS).
• Experience working with Medicare, Medicaid, and commercial insurance claim cycles.
• Familiarity with electronic data interchange (EDI) standards and claim submission portals.
• Prior experience in a remote or virtual office setting, demonstrating self‑discipline and effective time management.
• Understanding of senior‑care or assisted‑living industry workflows.

Core Skills & Competencies

• Analytical Thinking: Ability to interpret billing data, identify patterns of denials, and propose corrective actions.
• Communication: Clear written and verbal communication for interacting with vendors, internal teams, and payors.
• Technology Savvy: Comfort navigating multiple software platforms, troubleshooting technical issues, and learning new tools quickly.
• Integrity & Confidentiality: Strict adherence to HIPAA regulations and data privacy standards.
• Team Collaboration: Willingness to support colleagues, share knowledge, and step in as a backup for critical financial processes.

Career Growth & Learning Opportunities

arenaflex invests heavily in employee development. As a Remote Medical Data Entry Clerk, you will have access to:

• Paid tuition reimbursement for certifications such as CPB, CCS, or RHIA.
• Monthly webinars on emerging billing regulations, coding updates, and revenue‑cycle best practices.
• Mentorship programs pairing you with senior billing analysts and compliance officers.
• Clear pathways to advance into roles like Billing Analyst, Revenue Cycle Specialist, or Accounts Receivable Supervisor.

Work Environment & Culture at arenaflex

Our remote‑first culture is built on trust, flexibility, and a shared commitment to excellence. Employees enjoy:

• A collaborative virtual workspace with regular team huddles, cross‑functional projects, and social events.
• Flexible scheduling that respects work‑life balance, allowing you to structure your day for peak productivity.
• An inclusive environment that celebrates diverse perspectives and encourages innovative problem‑solving.
• Access to a robust digital toolkit, including secure VPN, cloud‑based document sharing, and ergonomic home‑office stipends.

Compensation, Perks & Benefits

arenaflex offers a competitive salary commensurate with experience, complemented by a comprehensive benefits package that includes:

• 401(k) plan with company matching.
• Medical, dental, vision, and flexible spending accounts.
• Disability and life insurance coverage.
• Paid time off (PTO) and paid holidays.
• Remote work allowance for home‑office equipment.
• Employee assistance program (EAP) for mental health and wellness support.
• Tuition reimbursement for continued education and professional certifications.

Application Process

If you are detail‑oriented, tech‑savvy, and passionate about supporting the health‑care industry from a remote setting, arenaflex wants to hear from you. To apply, click the link below, submit your resume, and include a brief cover letter highlighting your experience with medical billing and data entry.

Apply Job!

Join arenaflex Today

Become part of a forward‑thinking organization that values accuracy, compassion, and continuous improvement. Your expertise will directly impact the financial stability of care facilities, enabling them to focus on what matters most—delivering exceptional patient care. Take the next step in your career and help shape the future of health‑care revenue management with arenaflex.