[Remote] Recruiting Coordinator (Part-time, Fixed-term)

Note: The job is a remote job and is open to candidates in USA. onXmaps, Inc. is a high-growth tech company focused on helping people explore the outdoors through innovative products. They are seeking a part-time Recruiting Coordinator to support the hiring process, primarily through interview scheduling and coordination, ensuring a positive candidate experience and efficient operations within the Talent Acquisition team.

Responsibilities

• Own end-to-end interview scheduling across multiple roles and teams
• Coordinate calendars for candidates, interviewers, and hiring managers across time zones
• Manage scheduling logistics within Greenhouse (ATS) and Google Calendar
• Communicate clearly and promptly with candidates to confirm availability and share interview details
• Troubleshoot scheduling conflicts and last-minute changes with a high level of responsiveness
• Ensure a seamless and positive candidate experience throughout the interview process
• Ensure all required pre-employment steps are completed in a timely manner
• Maintain accurate candidate and hiring data within Greenhouse
• Support the transition of new hires from Recruiting to onboarding workflows, ensuring a smooth and organized handoff
• Track and maintain completion of interviewer training across the company, ensuring new hires complete required training
• Release and manage interview projects/take-home assignments for candidates (primarily via GitHub)
• Partner with the Recruiting team to support consistent and scalable interview processes
• Manage and maintain job postings across platforms (e.g., Greenhouse, LinkedIn, job boards), ensuring accuracy and consistency
• Post and refresh roles on LinkedIn and other channels to support candidate pipeline generation
• Partner with Recruiters to ensure postings are aligned with hiring priorities and employer brand standards

Skills

• 1-2+ years of experience as a Recruiting Coordinator in a fast-paced environment with high attention to detail and candidate experience, including managing complex interview scheduling across multiple stakeholders and time zones
• Availability to work a consistent part-time schedule during core business hours (Mountain Time), Monday–Friday, in a distraction-limited environment that supports timely communication, scheduling coordination, and responsiveness
• Hands-on experience with Greenhouse Applicant Tracking System (ATS), including interview scheduling and candidate management
• Demonstrated ability to operate with a high level of accuracy and attention to detail in a role where small errors can impact candidate experience
• Strong organizational skills with the ability to prioritize and manage multiple workflows simultaneously
• Clear, professional, and responsive written communication skills when working with candidates and internal stakeholders
• Experience partnering with cross-functional teams (Recruiters, Hiring Managers, People Operations) to keep processes moving forward
• Comfortable navigating ambiguity and adjusting quickly as priorities shift
• Permanent US work authorization is a condition of employment with onX
• Experience supporting pre-employment processes (e.g., background checks, onboarding coordination) is preferred
• Demonstrated curiosity and comfort exploring new tools and technologies (including AI) to improve processes and increase efficiency
• Experience supporting a high-growth or tech environment
• Experience supporting interview training or enablement programs
• Experience supporting technical or project-based interview processes (e.g., take-home assignments, GitHub-based workflows)

Benefits

• Competitive salary
• PTO accrual (vacation, holidays, sick time)
• Eligibility for a bonus at the end of your term
• 401k matching at 100% for the first 3% you save and 50% from 3-5%
• Amazing outdoor industry perks
• Assignment completion bonus at the end of the contract

Company Overview