Administrative Assistant

Columbia Threadneedle Investments is a global investment firm with a diverse team of professionals. They are seeking a highly organized Administrative Assistant to support a dynamic team, ensuring smooth operations and maintaining high standards of professionalism across interactions.

Responsibilities

• Provide comprehensive administrative support to multiple team members, ensuring smooth and efficient day-to-day operations
• Optimize complex calendars and scheduling priorities, proactively balancing competing demands
• Coordinate meetings and events end-to-end (virtual and in-person), ensuring seamless execution and follow-through
• Arrange domestic and international travel and manage expense processing with accuracy and timeliness
• Process invoices, expenses, and administrative documentation in alignment with company policies
• Serve as a professional point of contact for internal and external stakeholders, building strong, trust-based relationships
• Anticipate team needs and proactively identify and address gaps, driving continuous improvement of processes and workflows
• Deliver consistently high-quality, accurate, and professional work
• Operate effectively in a hybrid environment, supporting both in-office and virtual collaboration

Skills

• 1-3+ years of administrative, office management, or business support experience
• High school diploma or equivalent
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Proven ability to manage multiple priorities, adapt to changing needs, and execute with accuracy, speed, and strong attention to detail
• Demonstrated discretion in handling confidential information
• Experience coordinating domestic and international travel
• Strong written and verbal communication skills with a professional presence
• Associate or Bachelor's degree, or equivalent experience
• Experience with tools such as Concur, Ariba, SharePoint, or similar platforms
• Experience supporting senior leaders or global operations
• Demonstrated ability to improve administrative processes or workflows
• Comfort operating in fast-paced, matrixed corporate environments

Benefits

• Variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role
• Vacation time
• Sick time
• 401(k)
• Health, dental and life insurances
• Flexibility to work from home one (1) day per week

Company Overview