Executive Assistant

We're The Branding People, a Malaysia-based digital marketing agency serving brands across Southeast Asia. We turn insights into strategy, strategy into creative work, and creative work into measurable impact. We're looking for a highly organized, tech-savvy Executive Assistant who thrives on creating order, driving execution, and getting things done efficiently. This role goes beyond traditional administrative support — you'll become a force multiplier for leadership by leveraging AI, systems, and operational excellence to maximize productivity across the business. What You'll Be Crafting Manage the Director's calendar, meetings, priorities, and follow-ups to ensure smooth execution. Prepare meeting agendas, notes, action items, and coordinate with teams to drive completion. Create and polish presentations, reports, documents, trackers, and internal resources. Compile reports and maintain accurate data using Excel and Google Sheets. Leverage AI tools such as ChatGPT and Claude to improve productivity, reporting, research, and content creation. Identify opportunities to automate and streamline recurring processes. Handle confidential information and ad-hoc business tasks with professionalism and discretion. Champion a "work smarter, not harder" mindset across projects and responsibilities. Coordinate special projects from planning through completion, ensuring timelines and deliverables stay on track. Work cross-functionally with marketing, operations, creative, and leadership teams to support key initiatives. Take ownership of ad-hoc business tasks and challenges with a solutions-oriented approach. Your Superpowers Minimum 2 years of experience as an Executive Assistant, Personal Assistant, Marketing Coordinator, Marketing Executive, or similar operational support role. Strong familiarity with AI tools such as ChatGPT, Claude, Gemini, or similar platforms, with genuine enthusiasm for using them daily. Excellent written and verbal communication skills in English. Advanced proficiency in Microsoft Excel, Google Sheets, PowerPoint, Google Slides, Word, and Google Docs. Strong understanding of data organization, reporting, formulas, and pivot tables. Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously. Ability to work independently and produce polished, high-quality output with minimal supervision. High level of discretion, professionalism, and reliability when handling confidential information. Experience in marketing, advertising, fintech, iGaming, or fast-paced digital environments. Experience building dashboards, reports, or operational systems. Familiarity with tools such as Notion, Slack, ClickUp, Asana, or similar productivity platforms. What You'll Get Here Freedom to Work from Anywhere Remote flexibility that empowers deep work and creative flow. Upskilling That Actually Changes You Workshops, coaching, and exposure to brands across SEA with real learning and real growth. Lucrative Pay That Reflects Value Competitive salary packages designed to reward excellence, not just attendance. Health & Wellness Support Benefits that keep your mind sharp and your energy sustainable. People Who Want You to Win A driven team that collaborates, questions, builds — and celebrates progress. Plus More — Because We're Still Growing We refine, improve, and innovate constantly. You grow as we grow. Apply To This Job