Job Title:

Join arenaflex: Where Buildings Meet Intelligence

Are you ready to be part of something transformative? At arenaflex, we aren't just another company—we are the global pioneers reimagining what buildings can achieve. For over a century, we've been the driving force behind smarter, healthier, and more sustainable buildings around the world. Our mission is simple yet profound: to engineer environments where people thrive, businesses flourish, and our planet benefits. When you join the arenaflex family, you become part of a legacy innovation that powers millions of buildings globally—from hospitals that heal to data centers that protect mission-critical information, from educational institutions that inspire learning to retail spaces that deliver unforgettable experiences.

Our culture is built on the belief that every voice matters. We value your ideas, celebrate your uniqueness, and invest heavily in your growth. At arenaflex, you won't just have a job—you'll have a career where meaningful work projects, continuous learning opportunities, and personal development are not just promised but delivered. We believe that when our employees thrive, our buildings perform better, and our world becomes smarter. Ready to unleash your potential? Keep reading—this might be the opportunity you've been searching for.

What You'll Do: Making a Difference Every Day

As an On-Site Customer Service Specialist at arenaflex, you will be the critical link between our warehouse operations, sales teams, and valued customers. Your role ensures seamless communication, accurate order processing, and exceptional client experiences that keep customers coming back. This position requires a detail-oriented professional who thrives in a fast-paced environment and genuinely enjoys solving problems while representing arenaflex's commitment to excellence.

Order Processing & Management

• Master Our Systems: Process diverse order types in SAP, ensuring accurate data entry and complete order documentation. You'll work with various order categories, from standard purchases to complex call-off orders.
• Customer Communication: Send professional order confirmations to customers, clearly communicating delivery dates based on Available-to-Promise (ATP) calculations. You'll handle partial deliveries with precision and transparency.
• Backorder Excellence: Proactively monitor and manage customer backorders by collaborating effectively with customers, warehouse teams, supply and demand planners, credit control, purchasing, and forwarding partners. Your coordination ensures solutions, not just delays.
• Shipping Intelligence: Maintain and update planned shipping days, professionally managing delays and accommodating customer requests while maintaining accuracy.
• Cancellation Mastery: Handle order cancellations (DOA) with attention to company policies and customer satisfaction, ensuring all documentation is complete and accurate.

Complaint Resolution & Quality Assurance

• Issue Management: Process non-conformities and customer complaints efficiently. You'll initiate internal complaints and RMA (Return Merchandise Authorization) procedures in Salesforce and SAP systems.
• Receipt Confirmation: Send customer receipt confirmations for complaints, acknowledging their concerns and setting expectations for resolution.
• Coordinated Solutions: Follow up and coordinate internally on solutions and corrective actions. You'll work cross-functionally to ensure timely and effective resolutions.
• Customer Updates: Inform customers about corrective actions taken, or appropriately escalate complex issues to account managers when necessary.
• Credit Note Procedures: Process SAP and Salesforce credit-note procedures for DOA (Defective on Arrival) items, ensuring financial accuracy and customer satisfaction.

Customer Care Excellence

• Inquiry Handling: Professionally handle customer questions regarding deliveries, delays, and problems. Your communication skills ensure customers feel heard and valued.
• Quote Follow-Up: Follow up on pending basic quotes and coordinate approaches with inside and outside sales representatives.
• Service Orientation: Handle customer questions effectively and in a service-oriented manner, representing arenaflex with professionalism and care.
• Call Report Actions: Follow up on actions requested in sales representatives' call reports, ensuring nothing falls through the cracks.
• Delivery Communications: Proactively inform customers about changed delivery times and suggest equivalent products when needed.

Administrative Excellence

• Case Management: Manage case documentation in Salesforce, maintaining accurate records for all customer interactions.
• Debtor Control: Support debtor control activities by assisting in collecting accounts receivable, contributing to arenaflex's financial health.
• Data Accuracy: Keep customer details and price agreements up-to-date in all systems, ensuring information integrity.
• Intelligence Gathering: Collect, share, and document leads, projects, and competitive details that help arenaflex stay ahead.

What We're Looking For: Your Qualifications

Essential Qualifications

• Customer-Centric Mindset: You bring proven customer-oriented experience with an unwavering focus on details. You understand that in customer service, the small things make the biggest difference.
• Technical Proficiency: Strong PC skills with advanced MS Office capabilities. You'll be working with multiple systems, so comfort with technology is essential.
• Communication Excellence: Exceptional communication and interpersonal skills—both written and verbal. You can adapt your style to connect with diverse customers and colleagues.
• Problem-Solving Abilities: Natural problem-solving skills that allow you to analyze situations quickly and develop effective solutions.
• International Experience: Experience handling international calls is highly desirable. You understand cultural nuances and can communicate effectively across borders.

Preferred Qualifications

• SAP Experience: Previous experience with SAP systems is highly desirable, though comprehensive training will be provided.
• Salesforce Familiarity: Basic understanding of Salesforce CRM is a plus, but not required—we'll invest in your training.
• Industry Knowledge: Familiarity with building technologies, facilities management, or related industries is advantageous.
• Language Capabilities: Multilingual abilities are always valued in our global organization.

Skills & Competencies: What Makes You Successful

Beyond qualifications, we seek individuals whose skills and attributes align with arenaflex's values and operational needs:

• Attention to Detail: You meticulously follow processes and procedures, ensuring accuracy in every transaction.
• Time Management: You excel at prioritizing tasks, managing multiple deadlines, and performing under pressure.
• Analytical Thinking: You can interpret data, identify patterns, and make informed decisions.
• Adaptability: You embrace change positively and thrive in dynamic environments.
• Team Player: You collaborate effectively across departments and support your colleagues.
• Customer Advocacy: You genuinely represent customer needs and work toward satisfactory resolutions.
• Professional Integrity: You maintain confidentiality, follow policies, and represent arenaflex professionally.

Career Growth: Your Future at arenaflex

We believe in investing in our people—and your career at arenaflex is proof. Here's what you can expect:

Learning & Development

• Comprehensive Training: Receive extensive product training and on-the-job learning from day one. You'll never stop growing with arenaflex.
• Cross-Training Opportunities: Explore different roles and departments through our cross-training programs. Your skills will become versatile and valuable.
• Internal Resources: Access outstanding internal resources, including learning management systems, mentorship programs, and professional development courses.
• Certification Support: We support relevant certifications that enhance your expertise and career trajectory.

Advancement Pathways

• Internal Mobility: arenaflex promotes from within. Many of our leaders started in customer service roles and grew into management positions.
• Specialization Options: Develop expertise in specialized areas such as key account management, supply chain coordination, or quality assurance.
• Global Opportunities: With operations worldwide, international career moves are possible for those who seek them.
• Leadership Development: As you grow, access leadership programs that prepare you for team lead, supervisory, and management roles.

Compensation & Benefits: What We Offer

At arenaflex, we believe in recognizing and rewarding your contributions comprehensively:

• Competitive Pay: We offer industry-competitive salaries that reflect your skills, experience, and contributions.
• Paid Time Off: Enjoy 10 days of vacation in your first year, plus paid holidays and sick time. Your work-life balance matters to us.
• Comprehensive Benefits: Access complete benefits packages including 401K with company matching, medical, dental, and vision care—available from day one!
• Health & Wellness: We prioritize your physical, financial, and emotional wellbeing through various wellness programs and resources.
• Company Tools: We provide company vehicles, tools, and equipment necessary to complete your job effectively.
• Employee Discounts: Enjoy exclusive employee discount programs through partner networks.
• Safety Commitment: Work in an environment dedicated to safety through our Zero Harm policy—we care about your wellbeing.

Work Environment: Life at arenaflex

When you join arenaflex, you join more than a company—you join a family committed to excellence:

Culture & Values

• Collaborative Environment: Work in an encouraging and collaborative team environment where everyone's ideas are valued.
• Inclusive Culture: We celebrate diversity and believe unique perspectives drive innovation.
• Safety First: Our Zero Harm policy ensures safety is never compromised—we're committed to sending every employee home safely.
• Sustainability Focus: Join an organization committed to making buildings more sustainable—for your community and our planet.
• Innovation Mindset: Be part of teams uniquely positioned to support and empower cutting-edge building technologies.

Your Team & Support

• Teamwork Makes the Dream Work: You'll collaborate with talented professionals across warehouse, sales, supply chain, and customer success teams.
• Leadership Accessibility: Our leaders are accessible and invested in your success.
• Open Communication: Your voice and ideas matter—we encourage feedback and continuous improvement.
• Recognition Programs: We recognize and celebrate achievements, both individual and team-based.

Apply Today: Your Next Incredible Opportunity Awaits

Are you ready to take the next step in your career? At arenaflex, we don't just offer jobs—we offer pathways to meaningful careers where your contributions matter, your growth is supported, and your voice is valued. This isn't just another customer service role; it's your gateway to joining a global leader in building intelligence.

We can't wait to see what you'll bring to arenaflex. Apply today and discover why our employees say this is more than a job—it's a career they didn't know they were missing.

Ready to apply? Your next incredible opportunity with arenaflex is just a few clicks away. Join us and help shape the future of intelligent buildings worldwide.

We are an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability, or any other characteristic protected by law.