Data Entry Specialist – 35,000+ Rows Across 17 Sports Categories for U.S. College Coach Database Reconstruction

About arenaflex

arenaflex is a fast‑growing technology‑driven organization that empowers sports institutions, athletic departments, and recruiting professionals with cutting‑edge data solutions. Our mission is to create a single, reliable source of truth for every college and university coach across the United States, enabling fans, scouts, and media partners to connect with the right people at the right time. As we expand our platform, we are looking for meticulous, self‑motivated individuals who thrive on accuracy, speed, and continuous improvement.

Why This Role Matters

Coaches are the lifeblood of collegiate athletics. Accurate contact information fuels recruiting pipelines, media outreach, sponsorship opportunities, and fan engagement. By rebuilding our comprehensive coach database, you will directly influence the quality of data that thousands of users rely on every day. This is more than a data entry job—it’s a chance to shape the future of sports information technology.

Role Overview

As a Data Entry Specialist at arenaflex, you will be responsible for populating a massive, multi‑category dataset that includes over 35,000 rows of coach information across 17 distinct sports. You will work exclusively within the arenaflex portal, following a systematic process to locate, verify, and record each coach’s full name, title, email address, and phone number. The project is divided into sport‑specific batches, allowing you to focus on one discipline at a time while maintaining a high level of concentration and quality.

Key Responsibilities

• Log into the arenaflex portal and navigate to the assigned list of schools for a given sport.
• Use the provided Google search link to locate the official athletic department website for each institution.
• Identify and extract the contact details (full name, job title, email, phone) for every coach listed under the sport’s roster.
• Enter the extracted data accurately into the arenaflex database, ensuring each field conforms to the required format.
• Mark each school as “complete” only after all coaches for that sport have been entered and verified.
• Perform a secondary quality‑check on a random sample of entries to confirm data integrity.
• Provide feedback on workflow bottlenecks and suggest enhancements to the arenaflex interface that could accelerate entry speed without compromising accuracy.
• Maintain a log of any schools where coach information is unavailable or incomplete, documenting the reason for each exception.
• Collaborate with the project manager and other data entry teammates via the internal communication hub to share best practices and resolve ambiguities.

Essential Qualifications

• High attention to detail: Proven ability to spot inconsistencies, typographical errors, and missing data.
• Fast yet accurate typing skills: Minimum 55 words per minute with a focus on error‑free entry.
• Strong internet research capabilities: Comfortable navigating university athletic sites, staff directories, and public records.
• Basic understanding of U.S. collegiate sports structure: Familiarity with NCAA divisions, conference alignments, and typical coaching hierarchies is a plus.
• Reliable internet connection and a modern computer: Ability to work remotely with minimal downtime.
• Self‑discipline and time‑management: Ability to meet daily and weekly entry targets while adhering to quality standards.

Preferred Qualifications

• Previous experience in large‑scale data entry, data cleansing, or database migration projects.
• Background in sports administration, athletic recruiting, or related fields.
• Familiarity with CRM or sports‑information platforms (e.g., arenaflex’s own system, Salesforce, HubSpot).
• Experience using spreadsheet software (Excel, Google Sheets) for bulk data manipulation.
• Ability to work in a fast‑paced environment with shifting priorities.

Core Skills & Competencies

• Analytical mindset: Ability to interpret ambiguous information and make logical decisions about data validity.
• Communication: Clear written communication for documenting exceptions and providing feedback.
• Problem‑solving: Proactive identification of obstacles (e.g., broken links, outdated contact pages) and suggestion of practical work‑arounds.
• Adaptability: Willingness to adjust to new sports categories, updated data entry guidelines, or evolving platform features.
• Team orientation: Collaborative spirit to share insights with peers and contribute to a collective success metric.

Tools & Technology

All work will be performed within the secure arenaflex web portal. The platform provides:

• Custom data entry forms with validation rules to reduce entry errors.
• Real‑time progress tracking dashboards for each sport batch.
• Integrated search shortcuts that open the pre‑generated Google query for each school.
• Comment fields for logging special cases or missing information.

While the portal is the primary tool, you will also use standard web browsers, email clients, and optional spreadsheet utilities for personal organization.

Performance Expectations

• Achieve a minimum of 300 accurate coach entries per day, with a target of 350+ for high‑performing individuals.
• Maintain an error rate below 0.5% across all submitted rows.
• Complete each sport batch within the agreed timeline (typically 2–3 weeks per sport).
• Submit weekly progress reports summarizing completed schools, challenges encountered, and suggested improvements.

Career Growth & Learning Opportunities

At arenaflex, data entry is a gateway to a broader career in sports data analytics, product management, and technology development. High‑performing specialists may transition into roles such as:

• Data Quality Analyst – overseeing validation processes across the entire platform.
• Sports Information Specialist – curating content for public-facing dashboards and partner integrations.
• Product Tester – providing user‑experience feedback for new arenaflex features.
• Project Coordinator – managing larger data migration initiatives for additional sports or geographic regions.

We also provide access to online training modules, webinars on sports industry trends, and mentorship from senior data engineers.

Compensation, Perks & Benefits

While the exact salary will be discussed during the interview process, candidates can expect a competitive hourly rate that reflects the high‑skill nature of the work. Additional benefits include:

• Flexible remote work schedule – choose the hours that best fit your lifestyle, provided you meet daily targets.
• Performance bonuses for exceeding entry speed and accuracy benchmarks.
• Access to arenaflex’s health and wellness resources, including virtual fitness classes and mental‑health support.
• Paid time off for holidays and personal days.
• Opportunities to earn certifications in data management and sports information systems.

Work Environment & Culture at arenaflex

arenaflex fosters a collaborative, inclusive, and results‑driven culture. Our remote‑first policy means you’ll be part of a diverse team spread across the United States, united by a shared passion for sports data. We celebrate milestones, encourage continuous learning, and maintain an open‑door policy where every voice is heard. Regular virtual coffee chats, team‑building challenges, and a dedicated Slack channel for data entry enthusiasts help keep the community vibrant and supportive.

Application Process

Ready to make an impact on the future of collegiate sports data? Follow these steps to apply:

1. Submit your updated resume highlighting relevant data entry or sports experience.
2. Provide a brief cover letter (150‑200 words) explaining why you are the perfect fit for this high‑volume, high‑accuracy role.
3. Complete a short online assessment that tests your typing speed, attention to detail, and ability to locate coach information on a sample university site.
4. Participate in a virtual interview with the hiring manager to discuss your approach to quality assurance and workflow optimization.

All applications are processed through the arenaflex recruitment portal. We review submissions on a rolling basis and aim to respond within five business days.

Join arenaflex and Shape the Data Landscape of College Athletics

If you thrive on meticulous work, love sports, and enjoy the flexibility of remote employment, arenaflex wants you on our data‑entry team. Your dedication will directly influence the accuracy of a national resource used by coaches, recruiters, media outlets, and fans alike. Apply today and become a key contributor to a project that will be referenced for years to come.