Experienced Customer Care Representative – B Corp Certified Marketplace for Independent Brands
At arenaflex, we're on a mission to make retail fair by connecting customers with ethically sourced fashion, design, home, and beauty through our online marketplace and flagship stores in London, New York City, and Los Angeles. As a rapidly growing scale-up business, we're now entering an exciting new phase of growth and looking to expand our team of 100+ people currently located between London, New York, and Los Angeles. We're a Certified B Corporation, with social and environmental purpose at the core of everything we do.
Join Our Community of Change-Makers
We're seeking a self-motivated customer service professional to join our team and be a catalyst for building our arenaflex community. As a Customer Care Representative, you will be the first point of contact for our brands and customers, providing world-class support across calls, live chats, emails, and social media. Exceptional communication skills and efficient, accurate administrative skills will enable you to thrive in this role.
About the Role
As a Customer Care Representative at arenaflex, you will be responsible for delivering exceptional customer service through our help desk platform (Dixa). You will accurately manage order updates, returns, and refunds using multiple systems, ensuring timely resolution and clear communication with customers. You will also provide thoughtful, personalized styling advice to help customers feel confident in their choices and connected to our brand.
Key Responsibilities and Accountabilities:
*
Customer Experience & Support:
Deliver exceptional customer service through our help desk platform (Dixa).
Order Management & Returns:
Accurately manage order updates, returns, and refunds using multiple systems, ensuring timely resolution and clear communication with customers.
Product & Styling Guidance:
Provide thoughtful, personalized styling advice to help customers feel confident in their choices and connected to our brand.
Review & Social Media Engagement:
Respond to customer feedback across platforms like Trustpilot and social media, turning reviews into opportunities to delight and engage.
Brand Communication & Collaboration:
Liaise with our partner brands to quickly and effectively resolve customer queries, maintaining high standards of service and collaboration.
Live Chat & On-Site Support:
Use live chat to assist website visitors in real time, offering guidance, product information, and a friendly point of contact.
Order Status Updates:
Keep customers informed about the progress of their orders with proactive, timely updates that build trust and reduce uncertainty.
E-commerce Support:
Support the wider e-commerce team with operational tasks and day-to-day activities, contributing to seamless digital customer experiences.
Teamwork & Culture:
Work collaboratively with your teammates, offering support, sharing knowledge, and contributing to a positive and inclusive team environment.
Requirements:
* A natural communicator with excellent written and verbal skills, able to engage customers with clarity, empathy, and professionalism.
- A friendly, solutions-focused mindset. You stay calm under pressure and bring a positive energy to every interaction.
- Experience thriving in fast-paced environments, juggling multiple tasks while staying focused on quality and results.
- Solid organisational skills and a sharp eye for detail. You spot the small things that make a big difference.
- A background in customer service or e-commerce, ideally with online retail experience.
- Familiarity with CRM tools (Dixa, Zendesk, or Salesforce are a plus) and a willingness to learn new systems quickly.
- An interest in ethical business practices, fashion, and sustainability. We are proud to be an ethical B Corp making a positive impact on people and our planet.
Highly Desired:
* At least 2 years of experience in a customer service role within an online retail or e-commerce environment.
Benefits:
* Competitive starting salary, dependent on experience (£26k to £28k)
- 25 day holiday allowance in addition to bank holidays
- Flexible hybrid working policy with access to a creative work environment in Soho, Central London. Current onsite requirement of 1+ days per week for this role.
- Paid volunteering leave, pet-ernity leave, and heartbreak leave
- Quarterly Wellness Wallet - to spend on products or services meaningful to you
- Subscription to Yulife health and wellbeing app
- Opt-in health insurance plan via salary sacrifice
- Cycle to work scheme
- Ample paid sick leave to support mental and physical health
- Staff discount across arenaflex, in-store and online
- Excellent career opportunities in a rapidly growing international business
- Work in a positive organisation for people and the planet. We are a certified B Corp!
Work Environment and Company Culture:
At arenaflex, we're committed to creating a positive and inclusive work environment that supports the well-being of our employees. We believe in the importance of work-life balance and offer flexible working arrangements to ensure that our employees can thrive in their roles. Our company culture is built on the principles of empathy, creativity, and collaboration, and we're always looking for ways to improve and grow as a team.
How to Apply:
If you're a motivated and customer-focused individual who is passionate about making a positive impact, we'd love to hear from you! Please submit your application, including your resume and a cover letter, to [insert contact information]. We can't wait to welcome you to our team!
Equal Opportunities Employer:
arenaflex is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and candidates. We encourage applications from people from all walks of life.
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