Talent Acquisition Specialist

ROLE SUMMARY ABOUT THE COMPANY METEOR is a talent solution provider focused on helping businesses in the United States and Canada find the best virtual assistant talent in Latin America. By using a world-class recruiting system and a complete employer-of-record service, METEOR offers businesses a cost-effective alternative to hiring locally, without compromising on the quality of hired employees. Additionally, we remove administrative and legal complexities for the businesses we work with. Our mission is simple: connect great people with great companies. ABOUT THE ROLE As METEOR continues to grow, we are looking for a Talent Acquisition Specialist to support full-cycle recruitment for our clients. This is one of the most important roles in the company. The person in this seat is responsible for finding the best VA talent in the country, and that directly drives whether clients stay with us, expand with us, and refer us to their friends. We are looking for someone who brings deep experience as a Virtual or Executive Assistant, or as a recruitment professional. That background is essential for assessing and selecting top candidates for remote assistant roles. What’s in it for you? Join a fast-growing company that has doubled in size every year. Gain hands-on experience with a world-class recruiting system. Grow your expertise in talent acquisition and recruitment strategy. Regular exposure to international clients. Earn performance-based commissions on successful hires. This position is perfect for someone who: ✅ Has worked as a high-performing Virtual or Executive Assistant, Recruitment or Similar roles ✅ Enjoys evaluating people and helping determine who’s right for specific roles ✅ Wants to pivot into talent acquisition while leveraging their assistant background ✅ Likes working in structured environments with clear processes ✅ Has an interest in helping others improve and grow in assistant roles ✅ Takes ownership and responsibility in everything they do ✅ Is comfortable working in a high-volume environment with lots of moving pieces METEOR CORE VALUES At METEOR, we value technical skills as much as cultural fit. That’s why it’s important for anyone joining our team to embody our Core Values: Commitment to Excellence – If your name is on it, make sure it’s done right. No shortcuts, no half-measures. Extreme Ownership – Your results are your responsibility. If something goes wrong, take charge of fixing it. Maintain a Growth Mindset – There’s no such thing as "I can't"—only "I haven’t learned how yet." Strive for Simplicity – Complexity kills efficiency. Focus on what matters, cut the rest. Discipline Over Motivation – Motivation comes and goes. Discipline keeps you moving forward. Consistency Over Intensity – A little progress every day beats bursts of effort followed by burnout. Resourcefulness Over Resources – You don’t need more; you need to make the most of what’s already there. ROLE RESPONSIBILITIES Campaign Launch Strong setup prevents costly mistakes later. Systems, templates, and sourcing channels need to be configured correctly before a single candidate is reviewed. Work with the Customer Success team and the client to identify recruitment needs Configure Applicant Tracking System (ATS) settings and workflows for each campaign Prepare and customize communication templates (email, WhatsApp, job boards) Collaborate with the marketing team on ad copy and sourcing strategies Ensure job posts are clear, consistent, and correctly distributed Candidate Sourcing & Screening Sourcing brings candidates in, and screening filters for the ones worth a closer look. Strong judgment at this stage protects every step that follows. Use inbound and outbound sourcing strategies (LinkedIn, job boards, etc.) Review and tag applications to identify high-potential candidates Maintain organized and updated pipelines within the ATS Apply judgment rooted in assistant experience to shortlist talent Perform short screening calls to determine process advancement Candidate Evaluation & Selection Only the most aligned candidates should reach our clients. Assessments, structured interviews, and clear evidence come together here to make a confident recommendation. Design and manage candidate assessments (skills, psychometric, language) Design interview kits and lead structured interviews Analyze test results and feedback for accurate candidate evaluation Manage the internal existing talent pool to determine candidate potential Create clear and concise candidate reports for client delivery Develop candidate summary reports with final candidates and deliver to our clients Ongoing Campaign Management & Communication Clear, timely communication is what makes a great candidate and client experience. When everyone knows where they stand, trust grows and campaigns move forward without friction. Maintain proactive communication with candidates at every stage Respond to candidate inquiries promptly and professionally Deliver timely rejections with clarity and care Share regular updates with clients on campaign status Coordinate interview schedules between candidates, METEOR, and clients Manage our various recruiting tools, systems, and databases throughout the process Talent Pool Management Some clients expect a full campaign, but most want to hire faster. The Talent Pool exists to meet that need, cutting time-to-hire from 3 weeks to 5 days or less when it is well-maintained. Maintain a healthy and available talent pool ready for incoming clients Ensure diversity of skillsets and profiles across the pool Keep candidate data accurate and up to date Maintain a strong tagging system for fast filtering and retrieval Onboard new talent pool candidates quickly and consistently Generate candidate summary reports based on specific client criteria Identify ways to make it easier to add, retrieve, and present candidates Talent Acquisition Strategy & Process Improvement Hiring is never a finished product. We are looking for someone who is always sharpening the process, with AI and better systems as their default tools. Use AI to automate repetitive tasks and make human tasks easier to do well Track and report on recruitment metrics and performance Suggest improvements to workflows and candidate experience Contribute to SOP documentation and best practices Research new tools or strategies to improve hiring results Although the responsibilities outlined above will form the core focus of your role, please note that your hiring manager may assign additional relevant tasks as needed to align with the evolving objectives of your position and the overall goals of our business. ROLE QUALIFICATIONS REQUIRED QUALIFICATIONS 3+ years of experience in Recruitment, Executive or Virtual Assistance, or similar roles Understanding of what makes a VA/EA successful in remote and high-performance environments Interest in learning and applying structured recruitment processes Strong capabilities for interviewing candidates to identify flags and virtues Strong attention to detail and organization Proficiency, and proven experience using AI tools (Claude, Gemini, GTP, etc.) Proficiency in Google Workspace (Docs, Sheets, Slides, Drive, etc.) Comfortable giving feedback and evaluating soft skills Must have own computer, webcam, and microphone (relevant software and subscriptions provided) Excellent English verbal and written language proficiency (C2 on CEFR Scale) Access to a quiet work area at home with reliable internet (100 Mbps or more) PREFERRED ("NICE-TO-HAVE") QUALIFICATIONS Prior experience in recruitment or participation in hiring decisions Has lived, worked, or studied in the United States Familiarity with ATS platforms or scheduling and evaluation tools Experience with documentation or training content creation Interest in coaching, people development, or L&D Certifications related to executive assistance, communication, or HR ROLE SPECIFICATIONS Base Salary: Q10,000 base salary Additional Compensation: Performance bonuses: Up to Q1500 based on KPI attainment Placement commissions: $75-$150 per placement Current additional compensation average: Current employees in this position are earning an average of Q6,000 additional each month Role type: Full-time. Location: Guatemala (Remote - Work from home). Schedule: Monday–Friday (8 AM – 5 PM) | Saturday (8 AM – 12 PM) RECRUITING PROCESS Application / Screening: When you apply for this position, we will ask you a short questionnaire to get to know you a little bit better and ask you for some additional inputs to see if you qualify for the position. In addition, we will ask you to complete a short psychometric evaluation and a short English proficiency assessment. The idea is to explore if this is a good fit before moving forward. Skills Assessment: You will be asked to complete a few exercises and/or projects designed to recreate the work tasks that you will be responsible for if you are given the role. This helps us gauge your skill level as well as give you a better idea of the required work. Skills Assessment Interview: This is a 60 min - 90 min conversation where we further test your skills, learn about your previous working experiences, and evaluate culture fit to the role and company. Hiring Manager Final Interview: This is a 30 min - 60 min conversation with the position’s Hiring Manager (and potentially a few company team members) to get to know you better and to set the expectations and vision for the role. The entire process usually takes anywhere between 2-4 weeks to complete depending on the seniority of the position. CONTACT US If you have any questions or run into any complications while submitting your application, please reach out to: [email protected] +502 5389 9183 Apply To This Job