Experienced Data Entry Specialist – Legal Records Processing in Irvine, CA at arenaflex

Join arenaflex, a rapidly growing national provider of legal and corporate support services, as a detail-oriented and dependable Data Entry Specialist in our Irvine, CA office. This role is perfect for someone who thrives in a fast-paced environment, enjoys working with data, and takes pride in accuracy and efficiency. While the work may be repetitive at times, the information you handle is vital to legal cases, client satisfaction, and our overall operations. As a Data Entry Specialist at arenaflex, you will play an essential role in the legal support process, working closely with our legal records processing team to ensure the accuracy and efficiency of our data entry processes. If you're an organized multitasker with a sharp eye for detail, this is your opportunity to join a dynamic team and contribute to the success of our organization.

About arenaflex

arenaflex is a rapidly growing national provider of legal and corporate support services, including court reporting, medical record retrieval, process service, and legal talent. Built on a foundation of trust, professionalism, and innovation, arenaflex delivers customized solutions with unmatched personal service to clients across the U.S. and internationally. Our commitment to excellence, integrity, and customer satisfaction has earned us a reputation as a trusted partner in the legal and corporate communities.

Key Responsibilities

As a Data Entry Specialist at arenaflex, your key responsibilities will include:

• Accurately inputting client order data received via fax, email, or phone into our system
• Generating and maintaining legal documents such as custodian letters, certifications, affidavits, and notices
• Using Crystal Reports to create and manage custom client questions
• Ensuring proper delivery of notices to all counsel of record via fax or FedEx
• Completing tasks within the research queue and documenting MTQ/Rule 11 information
• Supporting expeditors, billing team, and managers with data integrity and workflow updates
• Maintaining strict compliance with HIPAA and all confidentiality protocols related to medical and legal records
• Operating fax machines, scanners, and copiers as part of daily workflow
• Performing other duties as needed to support departmental and client needs

What You Bring

To be successful in this role, you will need to bring the following skills and qualifications:

• A positive, team-oriented mindset and strong communication skills
• Ability to prioritize and adjust to shifting deadlines in a high-volume environment
• Keen attention to detail with a strong commitment to data accuracy and efficiency
• Comfortable working independently as well as collaboratively with cross-functional teams
• Proficiency in Microsoft Outlook, Word, Adobe Acrobat, and general internet applications
• Familiarity with subpoenas, written depositions, and affidavits is a plus
• Flexible schedule with availability for occasional overtime when needed
• Excellent punctuality and attendance record

Qualifications

To be considered for this role, you will need to meet the following qualifications:

• High school diploma or equivalent required
• Legal terminology knowledge preferred but not required
• Prior data entry or administrative experience in a legal or medical setting is a plus
• Demonstrated ability to manage confidential information and comply with data privacy standards
• A self-starter who strives for operational excellence and takes initiative in problem-solving

Supervisory Responsibilities

This role is not a supervisor position.

Language Skills

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

Certificates, Licenses, Registrations

None

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

Travel Requirements

Little to no travel expected for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO Statement

arenaflex prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.

EOE Employer/Vet/Disabled

If you require reasonable accommodation in the application process, please contact Human Resources at for assistance. All other applications must be submitted online.

Expected Salary

$19 - 22 per hour

Location

Irvine, CA

Job Date

Sat, 07 Jun 2025 04:36:30 GMT

Apply Now!

Apply for this exciting opportunity to join our team at arenaflex. We offer a competitive salary, excellent benefits, and a dynamic work environment. If you're a motivated and detail-oriented individual who is passionate about delivering exceptional results, we encourage you to apply today! Apply for this job