[Remote] HR Coordinator I-9 Specialist (Bilingual)

Note: The job is a remote job and is open to candidates in USA. The Facilities Group (TFG) is a family of commercial facilities maintenance companies headquartered in Tampa, FL. The Human Resources Coordinator I-9 Specialist supports the organization’s talent and compliance functions by managing all activities related to Form I-9 Section 2 completion and E-Verify processing, ensuring timely and compliant onboarding documentation while providing exceptional service to new hires and HR partners.

Responsibilities

• Complete and validate Section 2 of Form I 9 for all new hires in accordance with DHS and USCIS requirements
• Review identity and work authorization documents for accuracy and acceptability
• Ensure Section 2 is completed within required timelines
• Apply consistent standards across all brands and locations
• Maintain compliant documentation practiced and retention standards
• Create and manage E-Verify cases for all new hires
• Ensure timely case submission following I-9 completion
• Monitor case statuses and follow required resolution steps
• Maintain proper E-Verify documentation and audit trail
• Manage Tentative Non-Confirmation (TNC) cases end-to-end
• Notify employees promptly and in accordance with E-Verify requirements
• Provide required notices and explain employee rights and next steps
• Track employee action deadlines and agency responses
• Maintain documentation of all communication and resolutions
• Conduct remote I-9 verifications using approved DHS/USCIS methods
• Coordinate authorized representatives or approved alternative verification processes
• Ensure compliance with current federal rules governing remote verification
• Maintain documentation validating remote verification eligibility and completion
• Perform regular internal audits of I-9 records for accuracy, completeness, proper signatures, and dates
• Partner with HR leadership on audit findings, remediation, and risk mitigation
• Assist with new hire onboarding tasks such as scheduling, documentation collection, system setup, and orientation support
• Deliver a consistent and positive onboarding experience by guiding new hires through required steps and responding to inquiries
• Collaborate with HR team members to ensure seamless, well-coordinated onboarding workflows across the organization
• Maintain employee records in HRIS and ensure data accuracy for new hire entries
• Provide administrative support for HR projects, process improvements, and compliance initiatives
• Maintain confidential employee information with discretion and adherence to data privacy requirements
• Support process documentation, standard operating procedures, and training materials related to onboarding and employment verification

Skills

• 1–2 years of HR, onboarding, compliance, or administrative experience
• Must be bilingual in English/Spanish
• Strong understanding of Form I 9 requirements, Section 2 completion, and E Verify processes
• Experience in handling remote verifications and TNC case management
• High attention to detail with strong organization and follow-through
• Ability to communicate clearly and professionally with employees at all levels
• Proficiency with Microsoft Office and HRIS systems. ADP Preferred
• Experience working in a multi-state environment
• Knowledge of DHS or USCIS compliance updates
• Experience in a high-volume onboarding or shared services HR environment

Benefits

• Health
• Vision
• Dental
• Life
• 401k
• Vacation

Company Overview

• The Facilities Group partners with the premier local, regional and national facility maintenance providers while maintaining brand legacy It was founded in 2020, and is headquartered in Tampa, Florida, USA, with a workforce of 10001+ employees. Its website is https://www.thefacilitiesgroup.com.

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