Legal Assistant
Glenn R. Matecun, PC is a client-centered estate planning and probate law firm committed to delivering thoughtful legal support. They are seeking a detail-oriented Probate Legal Assistant to take ownership of probate matters, maintain strong client relationships, and contribute to a professional team.
Responsibilities
- Open probate estates and trust administrations; file probate pleadings, inventories, and accountings, and assist with closing estates
- Maintain consistent communication with clients via phone and email
- Prepare case materials and support two attorneys with primarily non-contested probate matters and trust administrations
- Attend occasional in-person client meetings
- Handle occasional court visits to file wills and related probate pleadings
- Track billable time for both flat fee and hourly matters using firm software
- Assist in refining and improving the firm’s probate and trust administration workflows, helping to create efficient, consistent systems
- Occasional assistance with marketing and coordination of local estate planning and elder law workshops
Skills
- 1+ years of experience as a Legal Assistant or Paralegal
- Strong attention to detail and organizational skills
- Excellent client communication skills with a compassionate, empathetic approach
- Experience with Excel and/or Google Sheets
- Systems-oriented and comfortable learning new technology
- Ability to work independently, take initiative, and follow through on tasks
- Strong customer service background
- Experience with DecisionVault/intake systems and/or Lawcus
- Familiarity with billing or practice management software
- Medicaid experience
Benefits
- 10 days PTO + firm-observed holidays + flexibility during the last week of the year
- A health insurance monthly stipend
- 401(k) with 3.5% employer match
- Half-day Fridays (8 am – 12 pm)
- Occasional remote flexibility
- Significant bonus opportunities
- Professional development budget for certifications and training
Company Overview