Construction Accounting Manager - New Modular Construction

Backyard ADU’s is looking for a highly precise, well-organized Construction Accounting Manager for their growing business. This is a Full Time, Mon-Fri position and work will occur remotely with monthly Team Days in Portland, ME or Portsmouth, NH along with additional meetings with leadership as needed. Come and be a part of this exciting high-growth company as we work to help solve a significant housing problem!

Reporting directly to the Controller, this role is responsible for executing the full transactional accounting cycle — keeping our books accurate, our subcontractors paid, our job costs tracked, and our payroll running on time. This is a hands-on role that requires someone who thrives on precision, loves a well-organized set of books, and takes genuine pride in the integrity of their work.

The ideal candidate brings expert-level QuickBooks Online proficiency, a strong construction finance background, and the organizational discipline to manage a high volume of transactions across 80+ active projects per year. This role is a key part of a two-person finance team and will work closely with the Controller, project managers, estimators, and construction managers across the company. This is the place where a professional, go-getter can thrive – so let’s have a conversation!

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Essential Duties and Responsibilities:

• Manage accounts payable and receivable — process subcontractor, vendor, estimator, and construction manager invoices, track payments, and follow up on outstanding balances.
• Maintain job costing records for each active project, tracking labor, materials, subcontractor costs, and change orders against budget.
• Run biweekly payroll via ADP, including proper handling of deductions, benefits, and state/federal compliance.
• Perform monthly bank and credit card reconciliations and support the Controller in executing month-end close.
• Maintain the general ledger, enter journal entries, balance sheet reconciliations, and ensure transactions are correctly categorized in QuickBooks Online.
• Track and reconcile subcontractor insurance certificates and lien waivers, coordinating with the construction team.
• Prepare and organize financial documentation to support the Controller’s quarterly and annual tax coordination with the external CPA.
• Produce weekly and monthly transaction reports and job cost summaries for Controller review.
• Flag budget variances, unusual transactions, or data discrepancies to the Controller promptly.
• Support the Controller and project teams with financial data needed for client proposals and contract review.
• Actively participate in the 2026 accounting platform migration — maintaining clean data, supporting the transition, and learning the new system.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent experience considered.
• Minimum 3–5 years of accounting experience, with at least 2 years in construction finance.
• Demonstrated expertise with QuickBooks Online (QuickBooks ProAdvisor certification a plus).
• Experience managing the full transactional accounting cycle independently.
• Experience with ADP payroll platform.
• Experience in design-build construction projects is a plus.
• Expert-level proficiency in QuickBooks Online — including job costing, class tracking, custom reporting, and integrations.
• Strong working knowledge of construction accounting: job costing, retainage, lien waivers, and subcontractor billing.
• Proficient in Google Workspace (Sheets, Drive, Gmail, Docs) for financial tracking and document management.
• Strong communication skills — able to explain financial information clearly to non-finance team members, estimators, and construction managers.
• High attention to detail and commitment to accuracy across large volumes of transactions.
• Ability to manage competing deadlines and prioritize work in a fast-paced, project-based environment.

Individuals must be......

• Self-directed and comfortable executing a high volume of transactional work independently.
• Highly organized and detail-oriented — accuracy is non-negotiable when project budgets and deadlines are on the line.
• Willing to take personal accountability and responsibility for the accuracy and timeliness of financial records.
• Willing to accept feedback, constructive criticism, and direction from the Controller regarding roles, responsibilities, and performance.
• Excited about contributing to a mission-driven company making housing more accessible.
• Excited for personal career growth in a scaling company where the scope of this role will expand.

Benefits:

• Competitive Salary
• Health Insurance
• Very Generous Paid Time Off - 4 weeks paid plus national holidays
• 401k matching up to 4% of base salary
• Employee-paid HSA ($3600/yr)
• Either personal or company phone paid for
• End of the Year Profit Sharing
• Management approved continued education
• Growing company concerned about helping with housing solutions!

Equal Opportunity Employer

• Principals only. Recruiters please don't contact this job poster.
• Do NOT contact us with unsolicited services or offers.