Executive Assistant

We’re on the hunt for an energetic, detail-driven Personal Assistant to powerfully support our cofounder. In this pivotal role, you’ll leverage your fluency in Mandarin, financial savvy, and basic legal know-how to juggle multiple projects with ease. Flexibility, discretion, and a willingness to travel are paramount, as you’ll tackle a wide range of responsibilities—right down to managing personal tasks like coordinating visiting family members.

This position is Singapore / Hong Kong-based to meet our business requirements.

If you’re ready to step into a fast-paced environment where no two days are the same, we want to hear from you.

Key Responsibilities

• Provide administrative support, including calendar management, scheduling meetings, and handling correspondence.

• Assist in financial management tasks such as expense reporting, budgeting, and liaising with financial advisors.

• Handle confidential information with discretion and professionalism.

• Coordinate international travel arrangements.

• Provide logistical support for both business and personal engagements.

• Assist with legal documentation and liaise with legal teams when necessary.

• Manage and coordinate family-related tasks, including the needs of visiting parents.

• Ensure seamless communication between stakeholders and manage tasks in a timely manner.

• Provide support for ad hoc tasks and after-hours requests as needed.

Qualifications

• Fluency in Mandarin and English (written and verbal).

• Proven experience as a Personal Assistant, preferably supporting senior executives.

• Strong financial literacy with the ability to manage budgets and understand financial documents.

• Basic legal literacy and the ability to handle legal correspondence.

• Exceptional organizational and multitasking abilities.

• Strong interpersonal skills and the ability to work well under pressure.

• Flexibility to handle after-hours responsibilities and travel when required.

• Experience in coordinating personal and family-related tasks.

Preferred Qualifications

• Bachelor's degree in Business Administration, Finance, or related field.

• Previous experience in supporting C-level executives.

• Familiarity with the financial or technology sector.