HR & Administrative Coordinator

NBCUniversal is one of the world's leading media and entertainment companies. The Human Resources & Administrative Coordinator provides comprehensive administrative and operational support to the Director of Human Resources and assists the General Manager with key leadership initiatives, ensuring smooth HR processes and effective communication within the organization.

Responsibilities

• Provide administrative and coordination support for routine HR and people processes, including meeting and logistics coordination, documentation, workflow forms, reporting support, and internal communications
• Coordinate onboarding and offboarding logistics, including orientation coordination, exit interview scheduling/administration, organization chart updates, and collection of final timecards/timesheets to support payroll processing
• Help execute recurring HR programs and processes by tracking timelines, organizing materials, supporting communications distribution, and maintaining task follow‑through
• Manage HR request intake through the Zendesk ticketing system by routing and tracking requests, following up as needed, and serving as backup support to the HR Analyst
• Assist with HR systems and payroll‑related processes (e.g., SAP, Zendesk, timesheets, payment requests), ensuring accuracy, timeliness, and alignment with established approvals
• Maintain internal platforms and shared resources (e.g., SharePoint sites and employee‑facing materials) by organizing content and ensuring information is current and easy to access
• Manage corporate boards and employee‑facing displays, partnering with multiple teams to ensure posted information is accurate, current, and well organized
• Lead day‑to‑day execution of the internship program, including intern programming and experience, onboarding and offboarding logistics, evaluations and surveys, and serving as the primary point of contact for interns and managers
• Serve as the primary administrative coordinator for Environmental Health & Safety (EHS) activities, including documentation management, training coordination, compliance tracking, and partnership with Facilities and corporate stakeholders
• Track leadership action items and follow‑ups and facilitate timely communication across stakeholders
• Prepare meeting materials and assist with leadership communications and documentation tied to priority initiatives
• Process expense reports and invoices for the Director of Human Resources and the General Manager in accordance with company policies
• Handle sensitive employee and business information with discretion; assist with ad hoc projects aligned with leadership and organizational priorities as needed

Skills

• Bachelor's degree from a four-year college or university is required; Human Resources, Business, Communication or related field preferred
• 1+ year of Human Resources experience
• Solid proficiency in using the Office 365 Suite
• Exceptional administrative or coordination support (e.g., scheduling/logistics, documentation, meeting support, tracking)
• Experience using systems or tools to manage tasks or requests (e.g., ticketing systems, workflow tools, HR systems)
• Experience handling confidential or sensitive information in a professional setting
• Must be willing to work overtime when required
• Must be willing to travel for work related business if necessary
• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week
• Highly organized with strong attention to detail and follow‑through
• Comfortable managing multiple priorities and shifting between HR and general administrative support
• Service‑oriented and collaborative with strong communication skills
• Discreet, dependable, and exercises good judgment
• Proactive and process‑minded, with the ability to drive execution in a fast‑paced environment
• Interested in a role that blends general administrative support with HR operations support in a fast‑paced environment

Benefits

• Medical, dental and vision insurance
• 401(k)
• Paid leave
• Tuition reimbursement
• A variety of other discounts and perks

Company Overview