Executive Assistant / Administrative Assistant

About Us

QMaxx Products Group, Inc. (QMaxx) has introduced a family of proprietary lubricants and functional fluids (patents pending and published) that bring to market a unique revolutionary technology and game-changing set of properties. Its superiority is tested and proven by independent laboratories, scientists and major industrial clients. Scientifically formulated using 21st century technology, the current offering of 12 products is setting the industry standard for long-term protection against rust and corrosion under extreme industrial and environmental conditions.

About the Job

We are seeking a highly organized and proactive Executive Assistant / Administrative Assistant to support our leadership team and contribute to the smooth operation of our office. This pivotal role offers the opportunity to work closely with senior executives, managing a variety of administrative tasks that keep the organization running efficiently.

If you thrive in a dynamic environment, enjoy multitasking, and have a keen eye for detail, this position is an exciting chance to make a meaningful impact while developing your professional skills.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for executives.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Organize and maintain files, records, and confidential information with discretion.
• Coordinate internal and external communications, responding promptly and professionally.
• Assist in planning and executing company events, meetings, and special projects.
• Handle expense reports, invoices, and basic bookkeeping tasks as needed.
• Support team members with various administrative tasks to enhance overall productivity.
• Anticipate the needs of executives and provide proactive solutions to challenges.

Requirements

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with the ability to prioritize and multitask effectively.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and collaboratively within a fast-paced environment.
• High school diploma required; associate or bachelor’s degree preferred.

Bonus Points

• 401(k)
• Health insurance
• 401(k) matching
• Vision insurance
• Dental insurance
• Paid sick time
• Paid holidays