Payroll & Accounts Payable Specialist

About Us

At Robbins Children’s Program, our mission is to support children and families by creating a safe, nurturing, and empowering environment where every child can thrive. While much of our work happens directly in the community, our behind-the-scenes team is just as essential in making that impact possible.

We believe that every role contributes to something meaningful—and we’re looking for someone who wants their work to truly matter.

Position Overview

We are seeking a reliable, detail-oriented Payroll & Accounts Payable Specialist to join our team in a fully remote capacity. In this role, you’ll help ensure that our employees are paid accurately and on time, while also managing vendor payments and supporting our day-to-day financial operations.

This position is ideal for someone who enjoys working independently but also values staying connected with a team. You’ll regularly collaborate with our finance and HR staff while managing your own workflow in a remote environment.

What You’ll Be Doing

Payroll Responsibilities Payroll is one of the most important ways we support our staff. You will:

• Process biweekly payroll with a high level of accuracy and consistency
• Maintain employee payroll records, including updates for new hires, changes, and departures
• Ensure compliance with all applicable federal, state, and local payroll laws
• Prepare and submit payroll tax filings and reports
• Review payroll data carefully and resolve discrepancies proactively
• Respond to employee questions regarding pay, deductions, and related matters with clarity and care

Accounts Payable Responsibilities You’ll also help ensure our financial commitments are handled smoothly and professionally:

• Review and process vendor invoices in a timely manner
• Accurately code and enter invoices into the accounting system
• Prepare and issue payments
• Maintain well-organized records of all accounts payable activity
• Reconcile vendor statements and follow up on discrepancies
• Assist with month-end processes related to payables

What We’re Looking For

We’re looking for someone who is dependable, organized, and takes pride in doing things the right way—especially in a remote setting where self-management is key.

Required Qualifications

• Minimum of 3 years of experience in payroll and/or accounts payable
• Strong understanding of payroll processes and basic accounting principles
• Experience with payroll and accounting systems (ADP, QuickBooks, or similar)
• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Ability to handle confidential information with professionalism
• Proficiency in Microsoft Excel
• Comfortable working remotely and communicating effectively with a distributed team

Nice to Have (But Not Required)

• Experience in a nonprofit or mission-driven organization
• Familiarity with multi-state payroll
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field

What It’s Like to Work Here

Even though this is a remote role, you’ll be part of a connected and supportive team. We value clear communication, mutual respect, and a shared commitment to our mission. You’ll have the flexibility to work from home while still playing a key role in keeping our organization running smoothly.

Why Join Robbins Children’s Program?

• Fully remote work with flexibility
• Meaningful work that supports children and families
• A collaborative and mission-driven team
• A role where your attention to detail truly makes a difference

Apply Today

If you’re someone who values accuracy, reliability, and meaningful work, we’d love to hear from you.

If you want, I can also make a shorter version for job boards like Indeed or LinkedIn or add salary/benefits to make it more competitive.