Subcontractor Procurement and Fleet Manager

Senior Manager/AVP Procurement Sourcing US Subcontractors & Fleet

Job Description

We are seeking an experienced and proactive Subcontractor Procurement and Fleet Manager to join our dynamic team. In this role, you will oversee two critical operational functions: (1) managing the procurement and performance of subcontractors for services, engineering, and any other specialized services, and (2) ensuring effective management, safety, compliance, and cost efficiency of the company’s vehicle fleet. This is a strategic and hands-on position, ideal for a results-oriented professional with strong negotiation skills, operational oversight capabilities, and a deep understanding of procurement, compliance, and strategic experience of fleet management.

Key Responsibilities

Subcontractor Procurement & Management

• Subcontractor Sourcing & Selection: Identify, evaluate, and onboard subcontractors for various services/projects, ensuring the selection of the best-fit partners based on quality, cost, and reliability.

• Contract Negotiation: Negotiate terms, conditions, and pricing with subcontractors, ensuring competitive and cost-effective agreements are reached while maintaining compliance with company policies.

• Risk Management: Assess risks associated with subcontractor performance, compliance, and safety. Develop mitigation strategies and ensure subcontractors adhere to regulatory standards and company requirements.

• Relationship Management: Build and maintain strong, long-term relationships with subcontractors, managing performance and resolving any issues that arise during project execution.

• Compliance & Documentation: Ensure all procurement activities comply with relevant legal, regulatory, and industry standards. Maintain thorough records of subcontractor contracts, documentation, and performance reviews.

• Cost Management: Oversee budgeting for subcontractor procurement, monitor cost control processes, and identify opportunities for cost savings without compromising quality.

• Reporting & Analysis: Provide regular reports to senior management on procurement activities, including subcontractor performance, cost savings, and potential risks.

• Collaboration: Work closely with project managers, operations teams, and other departments to ensure seamless procurement and execution of subcontracted services.

Fleet Management

• Fleet Operations Oversight: Manage the operation, maintenance, safety, and compliance of the organization’s motor vehicles.

• Preventive Maintenance Programs: Develop and implement preventive maintenance schedules for vehicles and equipment to ensure safety, performance, and longevity.

• Budget Management: Plan, manage, and monitor the fleet operations budget, including maintenance, repairs, and related expenses.

• Vendor & Service Provider Management: Maintain relationships with external vendors, dealerships, leasing companies, and service providers.

• Data & Reporting: Analyze fleet data (utilization, fuel, maintenance costs, repair trends) to support decision-making and continuous improvement.

• Policy Development: Create and update fleet policies covering maintenance, safety requirements, compliance standards, and driver expectations.

• Incident Management: Serve as the primary point of contact for employee fleet matters, including vehicle accidents, reporting procedures, and coordination with insurance or safety teams.

• Continuous Improvement: Recommend enhancements to fleet processes, systems, and performance.

• Other Duties: Perform additional responsibilities as assigned to support operations.

Qualifications

• Bachelor’s degree in Supply Chain Management, Business Administration, contractor management, or related field (preferred).

• Proven experience in subcontractor procurement, construction procurement, fleet management, or related operational roles.

• Strong negotiation, communication, and interpersonal skills.

• In-depth knowledge of procurement processes, contract law, and industry best practices.

• Ability to manage multiple projects simultaneously and work in a fast-paced, deadline driven environment.

• Strong analytical skills with the ability to gather, interpret, and present data.

• High attention to detail and problem-solving skills.

• Proficiency with procurement software or Oracle systems a plus; Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) required.

• Familiarity with construction and safety standards, as well as regulatory requirements, is highly preferred.

Preferred Skills & Experience

• Experience working with construction, engineering, or infrastructure projects.

• Prior fleet management or logistics oversight experience.

• Demonstrated ability to calculate rates, ratios, and percentages and interpret data