HR Data & Compliance Specialist

HR Data & Compliance Specialist Location: Remote Compensation: $75,000– $85,000 annually plus annual bonus

About the Role

The HR Data & Compliance Specialist owns the day-to-day execution of employment, benefits, and data compliance activities. This role is highly detail-oriented and operational, focused on maintaining accurate employee data, supporting audits and filings, administering benefits and leave processes, and ensuring HR systems (primarily ADP) are complete, accurate, and audit-ready. This position is ideal for someone who enjoys working with data, spreadsheets, systems, and processes, and who prefers structured, behind-the-scenes work over traditional employee-facing HR responsibilities. This is a remote, individual contributor role that partners closely with HR leadership, payroll, benefits vendors, and external partners.

Key Responsibilities

HR Systems & Data Management (ADP-Focused)

• Own accuracy and maintenance of employee data in ADP, including:
• New hires, terminations, job changes, compensation updates
• Leave status changes and benefits eligibility tracking
• Partner with Payroll to ensure employee data aligns with payroll processing and reporting
• Perform regular data audits and reconciliations to ensure system accuracy
• Build, maintain, and analyze spreadsheets and reports related to headcount, benefits, compliance, and audits
• Serve as a power user for ADP, troubleshooting data issues and coordinating with ADP support as needed

Benefits & Retirement Plan Administration

• Administer day-to-day benefits operations, including:
• Eligibility tracking
• Open enrollment support
• Life event processing
• Data feeds and reconciliations with benefits providers
• Coordinate with benefits brokers and retirement plan administrators
• Support 401(k) and benefits audits by preparing, reviewing, and validating required data
• Ensure benefits documentation and records are complete, accurate, and audit-ready

Compliance, Audits & Reporting

• Manage execution of required compliance activities and filings, including:
• 401(k) audits and annual reporting
• Benefits and employment compliance reporting
• Data requests related to ACA, ERISA, COBRA, and similar requirements (as applicable)
• Maintain compliance calendars and track deadlines
• Prepare documentation, respond to auditor requests, and follow up on open items
• Double-check information for accuracy prior to submission and flag discrepancies

Leave & FMLA Administration (Backup Support)

• Serve as backup support for leave administration, including:
• FMLA, CFRA, and applicable state leave programs
• Tracking leave usage and eligibility
• Coordinating documentation and system updates
• Ensure leave data is accurately reflected in ADP and benefits systems
• Maintain leave records and documentation in compliance with retention requirements

Policy Administration & Documentation

• Maintain and update HR and compliance policies based on:
• Regulatory changes
• Approved company updates
• Formatting, clarity, and consistency improvements
• Coordinate policy updates with HR leadership for review and approval
• Track acknowledgments and maintain policy version control
• Support compliance training tracking and documentation (e.g., required acknowledgments)

Process Improvement & Operational Support

• Identify opportunities to improve data accuracy, reporting efficiency, and compliance processes
• Create and maintain documentation for HR operational processes
• Support ad hoc compliance and data requests from HR leadership
• Ensure HR records and documentation are consistently audit-ready

Qualifications

Required

• 3–6 years of experience in HR operations, compliance, or HR systems administration
• Strong experience working in ADP (Workforce Now or similar)
• Experience administering benefits and working with payroll and external vendors
• High level of comfort working with spreadsheets, data reconciliation, and reporting
• Exceptional attention to detail and follow-through
• Ability to manage deadlines and handle confidential information appropriately
• Comfortable working independently in a remote environment

Preferred Qualifications

• Experience supporting audits (401k, benefits, or employment compliance)
• Familiarity with leave administration (FMLA, CFRA, state programs)
• Experience in a multi-state or growing organization
• Background in analytics, operations, or a data-driven discipline (e.g., business, psychology, economics, systems, or similar)

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