Office Services Assistant

Chapman and Cutler LLP is seeking to hire an Office Services Assistant to join the Office Services & Facilities Department in their Chicago office. This role provides administrative and operational support, assists with scheduling, special projects, and ensures smooth office operations and effective communication across departments.

Responsibilities

• Provides assistance to the Facilities Manager and Chief Facilities and Workplace Strategies Officer, including typing, arranging schedules and meetings, and miscellaneous tasks
• Assists in the coordination of tasks related to special projects (e.g., remodeling projects, indoor air quality, fixed assets)
• Authorizes “Pass to Remove Articles” requests as needed by personnel
• Assists with sustainability programs
• Serves as additional support for reception and conference services
• Processes invoices
• Updates floor plan, extension lists, and other information on a monthly or other periodic basis as necessary
• Assists with the travel program
• Serves as a liaison to other departments for onboarding new employees (assists with assigning and communicating workspace assignments)
• Performs other duties as assigned

Skills

• High school education or general education degree (GED) required
• Accurate typing skills of 40 words per minute
• Excellent communication skills and customer service orientation, including professional telephone etiquette
• Committed to following all Firm security protocols and maintaining information security

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