[Remote] Allen Partners Ltd Virtual Assistant

Note: The job is a remote job and is open to candidates in USA. Great Assistant is a company that works with entrepreneurs to match them to assistants. They are seeking a Virtual Assistant to support the Founder of Allen Partners Ltd., assisting with internal operations and client communication while ensuring organization and follow-through in various tasks.

Responsibilities

• Managing our Founder's schedule across personal and business commitments
• Coordinating meetings with clients, candidates, and professional contacts
• Organizing and managing personal and business email inboxes
• Preparing meetings and organizing follow-up communication and action items
• Communicating with clients and leaders in a professional manner
• Preparing and organizing documents and presentations using Microsoft Office and PowerPoint
• Maintaining and organizing internal databases and contact records
• Implementing and managing internal systems and technology tools
• Conducting industry research and building lists of companies and leaders for business development
• Assisting with LinkedIn outreach and network development
• Scheduling and posting LinkedIn content using Canva templates
• Supporting marketing and communication materials
• Coordinating video, photography, or PR activities when needed
• Booking travel for conferences, meetings, or family trips
• Assisting with personal administrative tasks when needed

Skills

• Calm, steady, and emotionally grounded
• Highly organized with strong attention to detail
• Naturally proactive, able to think ahead, anticipate needs, and keep work moving forward
• Strong judgment, professionalism, and a high level of discretion
• High emotional intelligence and strong self-awareness
• Assertive and comfortable offering suggestions and insights while remaining respectful and collaborative
• Clear and thoughtful communication skills, both verbal and written
• Focused and disciplined, with the ability to keep work moving forward
• Dependable with strong follow-through and consistency in managing important details
• Skilled in supporting executive-level relationships with senior leaders in a professional business environment
• Enjoys implementing systems, organizing processes, and improving workflows
• Friendly, engaging, steady-tempered, and easy to work with
• You must be tech savvy and quick to pick up new tools and software
• Experienced in Microsoft Office Suite, including Excel, PowerPoint, and Outlook
• Experienced in Google Drive / Google Docs
• You must be able to pass a background check
• We are looking for someone to become a long-term (3+ years) team member
• Experience with Canva
• Experience with LinkedIn
• Experience with Clockwork Database

Company Overview