Board Secretary – Board of Directors; Three- Term- Remote

Position: Board Secretary – Board of Directors (Three-Year Term)- Remote 2026-2028 Who We Are Women of Color On The Move (WOCOTM) is a nonprofit organization founded on the vision of healing, empowerment, and transformation for women and families who have been historically marginalized. Since our founding, we have worked tirelessly to create pathways of support, education, and leadership for women of color—especially those impacted by poverty, trauma, substance abuse, and systemic injustice. Why Volunteer With Us? Volunteering with WOCOTM is more than giving back—it’s becoming part of a movement. When you join us, you support a grassroots force for change. Whether your skills are in administration, outreach, mentorship, mental health, event planning, or simply showing up, you are needed, and your impact is real. Join us in helping women and communities heal, rise, and move forward. Job Vacancy Announcement Secretary, Board of Directors Volunteer Board Position Term Length Three (3) Years Location Remote Position Type Non-Paid, Volunteer Leadership Role About Women Of Color On The Move WOCOTM is a nonprofit public benefit organization committed to empowering historically marginalized communities by advancing health equity, economic empowerment, education, and social justice. Since its founding in 2014, WOCOTM has delivered community-based education, advocacy, prevention, and support programs addressing issues such as substance abuse, maternal and child health, youth development, financial literacy, and community engagement both in the U.S. and internationally. Our vision is to create a world where all individuals, regardless of race, gender, or socioeconomic background, have access to opportunities to thrive. Position Overview The Secretary serves as a volunteer officer of the Board of Directors and plays a vital role in ensuring the integrity, accuracy, and organization of the organization’s governance records and documentation. This position supports effective board operations by maintaining official records, overseeing governance documentation, and ensuring compliance with organizational bylaws and governance requirements. Why This Is a Meaningful Opportunity

• Play a vital role in strengthening organizational governance and accountability.
• Help ensure transparency, integrity, and compliance in board operations.
• Contribute to the long-term sustainability and effectiveness of a mission-driven organization.
• Support ethical leadership and sound decision‑making at the highest level of the organization.
• Gain valuable board‑level leadership and governance experience.
• Collaborate with dedicated leaders committed to advancing the organization’s mission.
• Enhance professional skills in governance administration, documentation management, and nonprofit oversight.

Key Responsibilities

Governance & Board Administration

• Prepare and maintain accurate minutes of Board of Directors and committee meetings.
• Ensure meeting minutes are reviewed, approved, and archived according to organizational policy.
• Maintain official corporate records, including bylaws, board policies, resolutions, and governance documents.
• Ensure proper notice of meetings is issued in compliance with bylaws and applicable requirements.

Records Management & Compliance

• Maintain custody of official records and ensure secure, organized document retention practices.
• Monitor compliance with governance procedures and document retention policies.
• Assist with preparation and filing of required governance documentation.
• Support organizational transparency and accountability in board record‑keeping.

Board & Officer Support

• Collaborate with the Board Chair and executive leadership to develop meeting agendas.
• Ensure timely distribution of meeting materials.
• Track board terms, officer roles, and committee assignments to ensure bylaw compliance.
• Assist with board orientation materials and governance documentation for new members.
• Certify official board resolutions and maintain records of formal board actions.

Additional Responsibilities

• Other duties may be assigned as organizational needs evolve.

Volunteer Role Notice This is a non‑paid, volunteer leadership role. Individuals serving in this capacity are not employees of the organization and do not receive financial… Apply tot his job Apply To this Job